Import Documentation Specialist

The
Import Documentation Specialist
is responsible for auditing and preparing import documentation for customs and vendor payments, ensuring compliance with deadlines. Key duties include:

Vendor Communication: Maintain effective communication and relationships with international vendors and staff.
Process Organization: Organize and complete documentation audits, requesting missing documents as necessary.
Documentation Audit: Prepare and audit import documentation for customs and vendor payments, resolving discrepancies.
System Updates: Timely update the computer system with documentation information for vendor payments and customs clearance.
Cargo Release: Ensure cargo release by submitting the original Ocean Bill of Lading when required.
Email Management
: Keep an accurate email list for international vendors and offices.
SOP Maintenance: Maintain and recommend updates to Standard Operating Procedures for the team.
Process Improvement: Identify and assist in implementing process improvements.
Electronic Document Retention: Ensure proper batching, scanning, indexing, and retention of import documentation in the electronic system.
Compliance: Maintain international correspondence per U.S. Customs requirements.
Regulatory Knowledge: Stay updated on import regulations and industry changes, communicating findings to management.
Performance Data: Collect and update information based on key team performance measures.
Vendor Accuracy Reports: Send weekly reports to overseas offices to improve vendor accuracy.

Qualifications:

Proficient in MS Office, especially Excel.
Ability to work independently and under pressure.
Familiarity with document management systems.
Analytical and problem- solving abilities.
Have 1 year of experience or below.*Fresh gradudates will be trained. This job provides great opportunity for you to work closely with US colleagues and improve English skills.
Bachelor degree in International Business, Business Administration, Import/Export or equivalent experience.
Excellent English communication, interpersonal, and organizational skills.
Basic understanding of U.S. Customs regulations and import logistics.
Empathetic and professional response to vendor and customer inquiries.

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Cập nhật gần nhất lúc: 2026-03-09 18:25:02