Import - Export Supervisor

Job summary:
• Responsible for working with third party service provider and the related relation to ensure the import/export handling.
• Responsible for working with customer to ensure shipment arrangement
• Directly responsible and functionally report to Supply Chain Manager.
• Responsible for working with supplier to ensure Direct material procurement
• Mainly in charge of all Import- Export activities, Direct material procurement
Duties and Responsibilities:
Monitoring the exportation and importation of materials, FGs and others that include:
• Shipping documents & customs clearance follow up with 3rd parties.
• Contact with shipping lines and get booking reservation.
• Collect and cross- check all traffic related invoices from Forwarders / suppliers and assure the invoices are in order before paying.
• Material’s contracts are signed on time prior to shipment departure.
Order management:
• Co- ordinate with buyers to get shipping instruction.
• Sales Orders are signed on time prior to shipment departure.
• Inventory management to ensure no out- of- stock situation.
• Issue Internal Stuffing Instructions.
• Co- ordinate with the related departments for shipment arrangement on time.
• Update customer’s shipment position and others.
Executing the related purchasing activities to ensure the purchasing of necessary goods or service to ensure better quality at better cost in time.
• Sourcing and cost negotiation.
• Vendor management and performance evaluation.
• Bidding documentation.
• Contract preparation.
• PO creation and delivery schedule follow up.
• Communicate to relevant departments for coordination
Provide the following report on a daily/ weekly and monthly basis
• Annual Customs report
• OTIF report
• Import- Export shipment tracking file
• PO/ SO report
• Saving analysis report
• Other tasks are assigned by Line Manager
• Other reports requested from time to time

Communication & Collaboration: Effective communicator in English and Vietnamese, capable of engaging across all organizational levels.
Technical Proficiency: Proficient in SAP, MS Office, and compliance processes with a basic understanding of accounting.
Leadership & Stakeholder Management: Proven experience leading teams, developing talent, and managing relationships with regulatory bodies, customers, and 3PL partners.
Adaptability & Drive: Self- motivated, proactive, and capable of multitasking in dynamic environments.
EPE Company Experience: Advantageous background in Export Processing Enterprises (EPE).
Analytical & Problem- Solving Skills: Skilled in data analysis, persuasive negotiation, and decision- making under pressure.
Supply Chain Expertise: 3+ years in logistics and procurement, with strong knowledge of Vietnam&039;s logistics environment, international import/export regulations, and supplier evaluation.

Salary: Competitive.
Special Benefits
Dynamic working environment with opportunities for professional development in the leading European freeze- dried coffee manufacturing industry.
13th- month salary, annual bonus up to 2.5 months, and additional Union benefits.
Premium Healthcare Insurance.
Opportunities to participate in internal and external training programs to enhance skills.
Annual travel programs and company activities.
Participation in Social Insurance, Health Insurance, and Unemployment Insurance from the first probationary month.

Cập nhật gần nhất lúc: 2024-12-30 14:10:03