IT Asset and Inventory Controller

SCOPE OF WORK:
Responsible for IT inventory management, including managing IT assets lifecycle and handle all related paper documents required based on IT standard policies and procedures, to ensure the accurate control of quantity, quality and adequate documents. The candidate will also work closely with account team to ensure the match and correct inventory record and coordinate regular inventory audits.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES:
Inventory Control

Work with accounting for monthly and yearly equipment paperwork.
Maintain real- time inventory of IT hardware, software, spare parts, and accessories.
Ensure storeroom organization, cleanliness, and safety.
Perform regular audits (quarterly, yearly, and on- demand) and investigate discrepancies.
Track stock movement and update records immediately after receiving or issuing items.
Advice on equipment ordering plans to SDM.

Asset Lifecycle Management

Tag and register new equipment in the IT Asset Management System.
Manage full lifecycle: procurement- assignment- tracking- return- repair- retirement.
Monitor warranty dates and license expiration; plan renewals or replacements.

Procurement Support

Validate user requests and check stock availability.
Assist in vendor evaluation (quality, pricing, after- sales service).
Prepare Purchase Requests (PR) for replenishment.
Coordinate with Procurement and suppliers for quotes, delivery, and documentation.

Distribution & Deployment

Issue equipment to staff following approval workflow.
Maintain asset issuance forms and acknowledgment records.
Prepare IT assets for deployment (accessories check, labeling, basic setup).
Work with IT Support for smooth onboarding/offboarding.

Repair, Warranty & Replacement Handling

Track repair turnaround time and update repair status.
Log defective assets and coordinate warranty or vendor repair services.

Compliance & Documentation

Support audits with detailed inventory records and evidence.
Ensure assets comply with company policies and security standards.
Execute additional responsibilities as assigned by management.
Prepare weekly/monthly reports on asset usage, stock levels, and upcoming needs.

EDUCATIONAL BACKGROUND:

Bachelor’s degree in Information Technology, Computer Science, Supply Chain Management, Business Administration, or related fields..

Experience working with ticketing systems (SDP), ERP systems (SAP)
Minimum 2–3 years of experience in IT asset management, inventory control, IT procurement, or similar roles.
Familiarity with procurement workflows: PR/PO, GRN, vendor coordination, warranty tracking.
Strong understanding of IT hardware, software licensing, warranty tracking, and lifecycle management.
Knowledge of barcoding/RFID scanning, asset tagging, stockroom management, and physical inventory procedures.

Excellent communication skills to coordinate with IT, Finance, Procurement, Warehouse, and Vendors.
Good organizational and documentation skills.
Strong attention to detail, high level of accuracy, and commitment to data integrity.
High ethical standards when managing company assets.
Ability to perform physical stock checks and handle equipment safely.

Professional and multicultural working environment
Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang- Hoiana, duty meal, ...)
Career Development Opportunity
Big- scale project in central Vietnam

Cập nhật gần nhất lúc: 2026-01-03 17:35:03