Job Purpose: To support the incorporation process and after- sales service delivery by ensuring accurate preparation and tracking of legal documents, coordinating with suppliers and authorities, and maintaining up- to- date records in internal systems. This role plays a key part in ensuring timely company formation, smooth service execution, and accurate supplier coordination in line with internal procedures and compliance requirements.
Job Description:
Incorporation Support:
Receive and prepare payment requests for approved supplier invoices.
Update and maintain all company documentation and incorporation records in Salesforce.
Arrange and track courier shipments for legal documents and incorporation files.
Coordinate with agents, government bodies, and legal consultants for timely processing.
Prepare, review, and file incorporation documents with authorities
After- sales Services Support
Place service orders with suppliers based on instructions from the Service Sales Staff.
Receive and prepare payment requests for approved supplier invoices.
Prepare and review all necessary service- related documents, ensuring accuracy and completeness.
Record service status and outcomes in Salesforce or other internal systems.
Track service progress, maintain communication with suppliers, and confirm correct and complete delivery of service results.
Supplier Coordination:
Keep an up- to- date supplier contact and performance database.
Review supplier invoices for accuracy and completeness.
Match invoices with purchase orders and payment requests and delivery receipts.
Maintain and regularly update supplier agreements, fee schedules, and document checklists.
Requirements
Job Qualifications:
Graduating from university with a major in Business Administration, Law or a related field.
Demonstrates discretion in handling sensitive company and client information.
Need 01- 02 years of experience in company formation, administrative support, or corporate secretarial services is preferred.
Ability to manage multiple incorporation and service tasks efficiently, track deadlines, and maintain proper records.
Clear and professional communication skills, both written and verbal, to coordinate with external agents, suppliers, and internal departments.
Service- minded attitude and ability to follow up effectively on internal and external requests.
Strong accuracy and thoroughness in handling legal documents, contracts, and data entries.
Proactive in identifying issues and coordinating resolutions with relevant stakeholders.
Proficient in Microsoft Office Suite; experience with Salesforce or other CRM systems is an advantage.
Benefits
Commission & Benefits:
A competitive salary with a fixed 13th- month salary and a variety of allowances.
Project- based bonus depending on business situation and revenue (if any).
Support technical training and guide to use the CRM software
Support in training professional knowledge, negotiation and sales skills.
Be guided and work with experienced consultants in the corporate services industry.
Health insurance, social insurance.
