- Other ad-hoc secretarial and administrative duties (Internal consumption, booking fighlaccommodation for manager based on Travel request, finish the procedure for Business travel payment of people in department, ...)
- Arrange visa, travel (both local and overseas) booking, notarization, legalization, etc. for the Head of Department and visitors when requested.
- Looking for the bidder and support open Security service Bidding. Collecting the Document Tender, drafting the Bidding proposal & Contract (Security servicel Security equipment Contract & other contract: CCTV, FA-IA-AC, VWalkie-talkie and EAS) and minutes.
- Arrange refreshments for visitors when meeting with the Head of Department.
- Follow up contract to be signed both internal and external (Suppliers)
- Making the Report (Asset management report, Security Budget Tracking, Monthly Report Tracking, Compliance report, Criminal report, etc.), sending to BOM & other concerns on time.
- Maintain confidentiality of all matters pertaining to clients&039; information and the Head of Department Office.
- Prepare payment and follow up until it done for Security expense, repair & maintenance, new project, etc.
- Short translation English - Vietnamese - English (letters, press materials).
- Maintain and update the MM VN intranet on monthly basis.
- Maintain proper filing of all documents daily both in hard copies and scanned copies.
ADDITIONAL RESPONSIBILITY:
- Monitor and control expenses to meet security and safety budget.
- Managing the Security Service Contract, Maintenance service contract for security system (CCTV, FA, IA, AC, Walkie-talkle & EAS) of all Stores.
- Monitor, coordinate, analyze and complete purchase order on yearly basis for necessary amount of security hard, soft tags and spare parts according to budget and delivery to stores accurately (For both old stores & NSO), In accordance with Regional LPM review and follow up with the stores monthly security tags tracking.
- Any assignment
- Managing and follow up the Security Suppliers and the others payment State. Make sure all payments are processed and paid by scheduled.
- Coordinate with store and contractor on all repairs, maintenance, purchasing of security and safety materials and machines within three working days upon request.
