Key responsibilities and duties for an Admin cum HR & Accountant will include but
not limited to:
• Admin (40%)
- Assist in translating documents, interpreting, submit documents to notarization services.
- Organize and manage filling system, controlling stationery and other office supplies, keep office documents recorded systematically.
- Provide assistance to the whole office in carrying out daily functions.
- Manage office equipment, leased terms, office’s suppliers, purchase office utilities and stationery… to maintain smooth running of the office on a day- to- day basis without any disruption. Keep a clean, nice and tidy working space.
- Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; arranging appointments and coordinating meetingroom calendars.
- Act as a part of business team to provide supports to business activities when required.
- Serving as the first point of contact for guests, employees, job candidates, and vendors.
- Arrange visa, work permit, book tickets, hotels for visitors and staff.
- Provide ad hoc support to staff members and departments, including organization of on- site and off- site team events.
• Accounting (30%):
- Maintain accounting filing and recording according to regulations.
- Prepare monthly accounting/book- keeping and financial reports.
- Monitor and manage the general debt of the office, make recommendations on provisioning and handling of bad debts.
- Directly perform cash payment operations or via banks for suppliers and partners such as: Contacting debt reconciliation, receiving invoices, reviewing payment requests, making payment slips...
- Check invoices, receipts to process payment, record payments/expense. Schedule and keep track the payable amount is settle timely and accurately.
• HR (30%):
- Post job ads, screen CVs and conduct phone interview, arrange interview, and process for hiring, preparation for onboard and off board process.
- Update policies related to employees and propose to the company if necessary.
- Update and manage all information related to employees.
- Update regulations related to HR and develop company policies accordingly.
- Perform work related to C&B including crosscheck payroll, SI- HIUI, PIT,… management of timesheet, leave applications,...
Preferred skills and qualifications
An Admin cum HR & Accountant has to be adaptable and possess many hard and soft skills to assist the office teams effectively. Successful an Admin cum HR & Accountant candidate should have the following skills or qualifications:
- Honest and trustworthy.
- Excellent organizational skills and attention to details.
- Have 1- 2 years of experience working in a similar position, but we are also open to new graduates.
- Experience in working Pharmaceutical is plus.
- Be good at English (4 skills).
- Strong ability to learn, self- management skills and the ability to work independently;
** Please send CV by English.
Benefit
Other benefits of the Company such as training, working equipment.
Opportunity to work in a professional and responsible environment.
To participate in Social insurance, Health insurance and Unemployment insurance according to regulations.
Salary Negotiable (Based on your experience) and Allowance.
Full benefits as prescribed by Vietnamese Labor Law.
