Job Description
Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records in accordance with document retention and confidentiality policies and procedures. Record, store, and/or analyze computerized financial and payroll information. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Maintain accurate electronic spreadsheets for financial and accounting data. Maintain, update, create, secure, and archive employee payroll records and files. Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay- related information, and post information onto designated records. Back up transaction files and transmit to payroll system according to company procedures. Process and/or issue employee paychecks and statements of earnings and deductions. Compute employee wages and deductions (e.g., union dues, insurance, parking, 401k) and enter wages and deductions into payroll system. Provide information to employees and managers/supervisors on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions. Complete batch adjustments to payroll. Adjust basic settings in time clock system (e.g., employee schedule, time clock restrictions) and correct punches.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
Complete period- end closing procedures and reports as specified. Access computerized financial information to answer general questions as well as those related to specific accounts. Generate finance/accounting reports from computer system as needed. Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Code documents according to company policies and procedures.
Policies and Procedures
Maintain confidentiality of proprietary materials and information.
Follow company and department policies and procedures.
Protect the privacy and security of guests and coworkers.
Perform other reasonable job duties as requested by Supervisors.
Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
Communication
Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
Talk with and listen to other employees to effectively exchange information.
Speak to guests and co- workers using clear, appropriate and professional language.
Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one&039;s voice, using the callers&039; name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
Assists Management
Assist management in preparing payroll of hourly employees (e.g., ensure accuracy, adjustments, and distribution).
Working with Others
Develop and maintain positive and productive working relationships with other employees and departments.
Partner with and assist others to promote an environment of teamwork and achieve common goals.
Actively listen to and consider the concerns of other employees, responding appropriately and effectively.
Support all co- workers and treat them with dignity and respect.
Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
Physical Tasks
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
General Finance and Accounting
Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
Generate finance/accounting reports from computer system as needed.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
Maintain accurate electronic spreadsheets for financial and accounting data.
Record, store, and/or analyze information using property software.
Complete period- end closing procedures and reports as specified.
Code documents according to company policies and procedures.
Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Audit statistical, financial, accounting, auditing, or payroll reports and tables.
Payroll
Process and/or issue employee paychecks and statements of earnings and deductions.
Adjust basic settings in time clock system (e.g., employee schedule, time clock restrictions) and correct punches.
Prepare for Yearly PIT Reconciled Declaration report and issue the receipt.
Review, verify, and reconcile punches, hours worked, pay adjustments, and other pay- related information, and post information onto designated records.
Compute employee wages and deductions (e.g., union dues, insurance, parking, 401k) and enter wages and deductions into payroll system.
Complete batch adjustments to payroll.
Complete and input pay adjustments into the computer system.
Secure and archive required payroll records for the appropriate length of time per state, federal, and company guidelines.
Handle inquiries and provide information to employees and managers/supervisors on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.
Input employee total sales and tips into payroll system.
Maintain, update, and create employee payroll records and files (e.g., new employees, transfers, previous error, retroactive increases, and sick pay).
Review payroll register from payroll system for accuracy.
Back up transaction files and transmit to payroll system by time and date according to company procedures.
Relations
Works closely with the Compensation & Benefit associates in Human Resources department regarding to payroll.
Directly reports to the Assistant Financial Controller or Financial Controller.
Under the accounting supervision of Accounting Manager.
