Non-Trade Procurement Executive

I- Handling Administrative Tasks for BAU and Ad- hoc Requests
· Co- receive goods with the request owner.
· Review and edit contract wording and formatting; coordinate between suppliers and the legal team to ensure goods/services details are consistent with requirements.
· Send RFQs (Request for Quotation) to three suppliers, provide guidance to ensure accurate and complete quotations, and follow up to meet deadlines.
· Collect payment documents, including contracts, invoices, and delivery notes, and verify their accuracy.
· Resolve conflicts related to damaged goods/services and address stakeholder concerns at a low level.
· Prepare comparison tables by structuring and presenting data in a standardized format.
· Handle document approval, printing, record- keeping, and courier dispatch between suppliers and internal teams.
· Organize and clarify information received from various departments.
II- Expense Tracking and Management
· Monitor monthly expenses to prevent unnecessary charges.
· Monitor service contract renewal deadlines to negotiate early, securing better deals and avoiding last- minute renewals.
· Perform monthly cost reconciliation to identify incorrect exchange rate charges, ensuring accurate data for year- end negotiations (e.g., Office 365, cloud services, or other subscription- based software).
· Track purchasing history to avoid duplicate requests.

Education background requirements:
- Bachelor at relevant experience.
Experience/Industry requirements:
- Adhering to a high level of integrity is a must.
- Aptitude in decision- making and working with numbers.
- Negotiation and contract management.
- Expertise in supplier management and procurement with good knowledge of ERP systems is preferable.
- Good in negotiations and communication. Fluent in English and Vietnamese is a must.
- Good interpersonal skills.
- Proven working experience as a procurement manager in multinational companies, manufacturing environments, or packaging industries is a plus.
Competency requirements:
- Analysis & Problem Solving: Identifies and analyses a range of problems by isolating key issues, evaluating relevant data and reaching logical conclusions.
- Stakeholder management: Identifying, engaging, and satisfying the needs and expectations of various stakeholders involved in a project or organization.
- Communication: Communicates confidently and professionally, respecting the audience, engendering confidence and trust from external stakeholders and from individuals, teams, departments and the company.
- Accountability & Ownership: Plans and balances a range of tasks, assignments, projects and resources. Is able to cope with conflicting demands without undue disruption in order to get things done.
- Client Centric: Building strong customer relationships and delivering customer- centric solutions.
- Teamwork and Collaboration:
· Building partnerships and working collaboratively with others to meet shared objectives.
· Building strong- identity teams that apply their diverse skills and perspectives to achieve common goals.

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Cập nhật gần nhất lúc: 2025-03-23 23:30:06