Office Admin

* Assist to Country Manager/Expats…. and support colleague’s requirements such as translation, public notarized, consular legalization...
* Assist on secretarial works / PA for the Chief rep.
* Logistic support for management board and staff: Arrange hotel booking / air ticket booking / visa application/ work permit/ Resident card, etc.
* Contact the Authorities for office operate legally and Expatriate employment issue relating:
- DOLISA: Expats employment report
- Department of Industry and Trade: Expats employment In/out report
* In charge of staff leave list control for BLA/MCV
* Maintain overall responsibility for Companies Legal documentation and Principals Agreement&039;s filing system.
- Daily update and Finalize Annual leave list;
- Computer unused annual leave/forward leave;
- Coordinate with C&B Executive and Department Managers to update the Leave request for staff as per Monthly time report
- Guide ADM of other offices on leave control
* Purchase and control/ in charge of maintenance office machine / office equipment etc.
* Coordinate with BLA HQ to maintain and update on Ben Line VN&039;s Website if there&039;s any changes on HR or BLAV details if requested, then follow up till it done
- Records and control office assets;
* Supervise Adm assistant for office cleanness jobs;
* Coordinate with vendors, contractors to do the fitout/ defect works for office when required;
* Reporting of any discrepancies to direct manager.
* Maintain overall responsibility for the office filing system (Expats personal files/ Purchasing/ Service Contracts…)
* Others task related to expats, HR & Admin administration if required;
* Send announcement of office general information relating to Adm or HR issues such as holidays schedule, office events (If any)
* Arrange annual party/ events [if any];
* Coordinate with the suppliers for Marketing items: Printing suchs as name cards, X-mas card, Calendars, Letter head, envelope, BLA paper bag,….] & making name board, seals;

EDUCATION / TRAINING REQUIREMENT
College/ University
Secretarial certificate is an advantage
Fluent in English both written and conversation
Good at MS office
WORK EXPERIENCE REQUIREMENT
Well organized and have problem solving skills and teamwork spirit;
Good at communication
One year of experience and above

Bonus. staff trip, canteen, health care, team building, etc.

international working environment

Cập nhật gần nhất lúc: 2022-06-19 03:12:04