Monitoring general office operations and functions including:
Coordinating appointments and meetings in the office;
Obtain expatriate logistics and papers arrangement such as: Work Permit, Temporary Residence card, Housing contract, ETC;
In compliance coordinating in- out process to deliver and receive packages and other procedures with the building;
Making sure that office facilities are maintained and in good condition for using by coordinating with contractors, suppliers, vendors, construction partners and departments for solving any office issues;
Guide and supervise staff using office resources and operations to ensure maximum productivity;
Obtain office notarization service upon request;
Organizing meetings/appointments/events with partners in terms of Administration field.
Coordinating domestic and international travel including flight, hotel, company car arrangement, car rental reservations;
Filing and organize administration documents such as: services contracts, payments and other office documents;
Reception, greeting visitors, incoming phone calls and receiver;
Tracking/ manage and control administration expenses via monthly reports as: telephone, subscriptions, internet, leasing office, cleaning, maintenance services, car rental, taxi services and renting apartments, ETC;
Obtain visa letter and visa procedures for foreign visitors;
Purchasing office supplies and equipment, maintain inventory and proper stock levels;
Administration planning tasks and reports
Produce monthly, quarterly and yearly expenses report and submit to relevant departments such as telephone, subscription internet, leasing office, cleaning and maintenance services, car rental, taxi services, renting apartments, airfare ETC;
Drafting new contracts with suppliers/vendors and outside services upon request;
Together with team building up and implementing effective and compliant administrative procedures and system
Playing key role in budget design and control related to administration expenses and employee activities/ entertainment benefits;
Create presentations and produce reports at management level;
Ad- hoc projects
Assisting Board of Management as required.
Being the project leader of Office Renovation and Setting up new offices nationwide;
Fully in charge of administrative parts in company ad- hoc projects;
Housing managementMonitor renewal/new rental of housing for foreign experts working at the Company.
