Office Manager (English Fluent)

Office Operations & Administration
Oversee day- to- day office operations to ensure efficiency, consistency, and compliance with company policies.
Ensure smooth execution and professional arrangement of company events, leadership visits, and customer meetings, reflecting iTechwx’s image and operational excellence.
Develop, implement, and maintain office procedures to streamline processes and improve efficiency.
Lead administrative functions across multiple sites, coordinating with HR, Accounting, and other departments to support business operations.
Procurement & Vendor Management
Negotiate with suppliers to optimize value and ensure compliance with company procurement policies.
Manage vendor relationships and procurement activities, ensuring cost- effective and high- quality service delivery.
Oversee office supply purchases, vendor contracts, and inventory control.
Facilities & Asset Management
Support office expansion or renovation projects, including space planning and setup for new sites.
Oversee the maintenance and management of office facilities, equipment, and assets to ensure a safe and efficient working environment.
Coordinate with service providers on cleaning, maintenance, and technical support.
Travel & Badge Services
Manage travel arrangements, including transportation, accommodation, and related logistics for employees and visitors.
Oversee employee access control, including ID badge issuance and renewal.
Maintain updated records of travel and security compliance.
Employee Engagement & Internal Support
Serve as a trusted point of contact for employees on workplace matters, ensuring a positive employee experience.
Support onboarding logistics for new hires (workstations, access, welcome kits, etc.).
Partner with HR and other departments to organize internal events and engagement activities that reflect iTechwx’s culture and values.

Excellent communication, problem- solving, and stakeholder management skills.
Proficient in Microsoft Office and general workplace technology.
Strong organizational and coordination skills, capable of managing multi- site operations.
Minimum 3 years of experience as an Office Manager (or equivalent) in an IT outsourcing or similar company.
Experience in organizations with 500–1,000 employees.
Bachelor’s degree in Business Administration, Management, or a related field.
Fluent in English (Chinese proficiency is a strong plus).
Preferred:
Demonstrated ability to lead operational improvements and cost optimization initiatives.
Experience in multinational or fast- growing environments.

12 days of annual leave, 8 days of sick leave
Working 5 days a week with 2 unfixed days off (Schedule will be arranged by Head of Department)
90% contribution of the gross salary to social insurance from the company side
Full salary during the probationary period
Competitive salary depending on experience
Annual Health Checkup

Cập nhật gần nhất lúc: 2025-11-27 18:20:03