Operation Admin Supervisor

Job purpose: The Operation & Admin Supervisor in Panzani Asia is responsible for coordinating the Company’s Sales Activities, in general, to support the company in different “day by day” Sales activities & operation tasks.
JOB DESCRIPTION
- Inventory follow up (including return / exchange damaged products if any).
- Prepare Sales contract & other administrative documents.
- Purchase office & warehouse stationeries & materials, facilities.
- Manage & create customer profile, product, price on FAST system.
- Support some HR activities when needed.
- Receive and perform the POs from clients/customers: Prepare & issue delivery note, VAT invoice.
- Coordinate & place PO to Local Factory & prepare Semolina for Instant Pasta production.
- Daily sales report, close and calculate monthly & quarterly Sales bonus, Sales incentive.
- Supplier’s payments follow up with Accountant.
- Coordinate with Warehouse staffs & driver or transport services for delivery and pay for their service.
- Import – Export Management:
+ Communicate with Export team in France:
· Follow up the vessel.
· Check and confirm supporting documents of PO: Invoice, Bill of Lading, Certificates.
· Place and confirm PO (finish goods & semolina)
+ Communicate with local forwarder:
· Check the quotation for their logistic service
· Provide them the right / correct documents for clearance
+ Supervise & coordinate with Warehouse staffs to make the products to be ready for sale after clearance: fumigation, sub- label, re- packaging if needed.
- Other tasks as assigned by superior
- Product registration, product specification, Factory certification
- Gather supporting documents to transfer to Accountant for monthly close, collaborate with Accountant to make sure the closing figures is correct (outstanding, inventory, invoices,…).

EXPERIENCE REQUIREMENTS
- Good organization skills and strong critical thinking skills
- Good communication, team- work and inter- personal skills
- Be able to work with multi- tasking and respect to deadline
- Soft skills in dealing with people, suppliers and authorities
- Good command of Microsoft Office, especially Microsoft Excel.
- Having at least 2 years working experience as Sales Admin, preference for FMCG company
- Good in written and spoken English is required
BENEFITS:
- Others: Christmas & New Year incentive, Birthday, Women day, Children day,…
- Health Care insurance, Company Trip, workshop & training.
- Gross Basic Salary & Allowance: 14 – 16 mil VND per month
- 13th Salary + Other Yearly bonus depends on Net Profit of Company

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Cập nhật gần nhất lúc: 2024-04-03 11:05:24