Operations Admin Executive

Job Description:
Administrative Tasks (80%):
· Support event planning and logistics, including catering arrangements.
· Maintain stock lists and order office supplies as needed.
· Research and negotiate with suppliers, prepare payments, and manage purchase orders, invoicing, and expense claims.
· Provide general administrative support to ensure smooth day- to- day operations of the office.
· Oversee office operations such as equipment maintenance, corporate reporting, record- keeping, and handling special deliveries.
· Serve as the main point of contact for correspondence, phone calls, and liaising with staff, suppliers, and clients.
· Assist in preparing and organizing documents, reports, presentations, meeting agendas, and notes.
· Manage databases, filing systems, and administrative procedures.
Operations tasks – related to pet relocation (20%):
· Collect and verify client documents and details and make sure they comply with requirements from airlines and handling agents.
· Support the Head of Department on various tasks outside your main job scoop when asked to.
· Arrange transportation to and from vet hospital, government office, client residence, as well as other locations when needed.
· Build good connections with government departments, and facilitate the process of applying for and issuing of documents related to import and export in a timely manner.
· Handle any unforeseen situations during the relocation execution

Job Requirements:
· Understanding of the process and paperwork, good at customer service.
· Open to freshers or candidates with internship experience
· Exceptional self- learning ability, meticulousness, and proactivity in work.
· Bachelor’s degree in logistic, import & export, tourism, business, admin or related field.
· Proficient in both written and verbal communication in Vietnamese and English

Why Us?
And of course a pet- friendly office!
Pet care package worth 10,000,000 VND per year for your beloved pet.
International, English- speaking working environment
Dynamic and positive work culture that encourages initiative and new ideas
Competitive salary and commission structure. Competitive remuneration package.
Social insurance and benefits as per regulations
Working time: 8:00 am- 5:00 pm From Monday to Friday
Location: Thao Dien, Thu Duc City, HCMC

Cập nhật gần nhất lúc: 2025-01-14 19:50:03