In charge of managing/controlling lobby and front desk areas of Milwaukee factory at Saigon High Tech Park, District 9, HCMC
Under Factory Operations Management Department
Working time: 7:30AM – 4:00PM | From Monday to Saturday
Location: Milwaukee factory in Saigon High Tech Park
ASSISTANT:
- Handle factory rental contract.
- Prepare, update, and organize documents, reports, and presentations.
- Organize travel arrangements including flights, accommodation, and itineraries.
- Claim expense, reimbursement.
- Manage calendars, schedule meetings, and arrange appointments.
OPERATIONAL SUPPORT:
- Support daily office operations (supplies, logistics, document filing).
- Maintain and update databases, records, and reports.
- Follow up on assigned tasks, deadlines, and action items.
- Assist in planning and coordinating events, meetings, or team activities.
VISITOR ARRANGEMENT:
- Control access door cards.
- Other tasks as appointed by department manager.
- Support controlling and maintaining locker area for visitors
- Cooperate with security team to comply with the process of factory entry registration for visitors. Follow security procedures, such as monitoring the logbook and issuing visitor badges by using visitor controlling systems to grant access for visitor cards.
- Notify relevant employees/departments when visitors arrive.
- Keep an eye on security and telecommunications systems of lobby and office
- Answer visitors’ questions, calls, and emails, and provide them with the relevant information
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Sign for deliveries and ensure all mails and packages delivered to company
- College and above: Major in Business Administration, English, Chinese or other related subjects.
- Be able to comfortably use English, Chinese is a plus; English: Verbal communication + Written
- Minimum 3 years in similar position.
- Attention to details and problem- solving skills
- Helpful and friendly demeanor
- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
- Strong organizational skills especially multi- tasking
- Ability to stay calm under pressure
- Excellent time management skill, have ability to prioritize work
Kinh nghiệm: 3 Năm
Ngành nghề: Biên phiên dịch, Hành chính / Thư ký, Quản lý điều hành
Cấp bậc: Nhân viên
Địa điểm: Hồ Chí Minh
Hình thức: Nhân viên chính thức
