Personal Assistant to General Manager (Carinae Hotel 5*)

Arrange business schedules for General Manager.
Translate/explain legal documents into Japanese for General Manager for full and accurate understanding before his signing.
Translate emails from English to Vietnamese from General Manager to employees or external parties when needed.
Validate meeting requests with General Director from internal and external people before arrangements.
Coordinate between SCV and HQ related to different matters where issues need to be clarified in Japanese for full understanding.
Communication and Coordination
Translation and Interpretation
Secretarial tasks
Do translation from English into Vietnamese in Company Monthly meetings, Year End party, or other company events....
Coordinate with related department in visa, training arrangements for trainers from HQ to come to Vietnam, as well as APAC bosses’ visits.
Join meetings on behalf of General Managerwhen needed, and update later to General Director.
In charge of business trips arrangement for General Manager.
Coordinate with Legal department and HQ in legal matters when needed.
Do interpretation from Japanese into Vietnamese in Brand training or Brand events/ workshops.
Lead the organization of APAC meetings when held in Vietnam (if any)
Take other assignment of General Manager as per requested.
Prepare for meetings, including meeting room booking, set up and reminder in advance.
Take minutes in Function Head Meetings.
+ Examples of issues encountered by the job holder as well as nature and level of complexity (such as uncertain environment, need for innovative solutions, time constraints, need for coordination with other departments, etc.)
Dealing with different key stakeholders at different levels, which requires strong interpersonal skills and flexibility.
Different natures and business operations of different departments and brands, which requires the person to be able to learn very fast to catch up with business requirements.
Translation and interpretation for both business and technical training, which requires both the advanced level of language and business knowledge in beauty industry.

Professional experience in secretarial or personal assistant positions.
Background in beauty industry is a high advantage.
5 years of working experience in MNC.
Required skills and characteristics
Good interpersonal skills. Be able to deal with employees from all functions at different levels.
High sense of confidentiality. Highly reliable.
Fluency in Japanese and English. Be able to do translation and interpretation in meetings, company events and technical training.
Good coordination skills to collaborate with different stakeholders.
Quick in learning new things and adapting to new environment.

Chế độ lương, thưởng hấp dẫn
Hỗ trợ cơm ca làm việc & các loại Bảo hiểm theo quy định
Cơ hội được hưởng nhiều ưu đãi của các sản phẩm Tập đoàn
Cơ hội được làm việc tại một trong những dự án lớn nhất Đông Nam Á
Bảo hiểm chăm sóc sức khỏe toàn diện Empire Care

Cập nhật gần nhất lúc: 2021-06-19 23:36:02