Personal Assistant to General Manager

• Take minutes at the Executive Committee Meeting
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Manage and upkeep the functionality and cleanliness of the office
• Maintain and update Executive Committee and Department Heads’ leave record
• Maintain confidentiality of sensitive matters/issues
• Co- ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Maintain systematic up- to- date filing and tracing systems
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Manage the General Manager’s diary to co- ordinate meetings/appointments, and to ensure smooth running of such meetings
• Maintain and update ‘Manager- On- Duty’ schedule
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.

Minimum 2 years of experience in a similar capacity
Well- presented and professionally groomed at all time
Good reading, writing and oral proficiency in English language
Diploma Certificate
Proficient in office computer skills
Excellent communication and customer contact skills

- 12 days full paid leave a year, insurances paid in accordance with the Law
- Professional working environment. Care about your career advancement
- Competitive package of salary and benefit.

Cập nhật gần nhất lúc: 2024-03-09 09:25:40