Personal Assistant To General Manager (Vietnamese/ Local Contract) - P-103647

Administrative and coordination
· Maintain confidentiality of sensitive matters/issues
· Take minutes at the Executive Committee Meeting
· Co- ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
· Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
· Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
· Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
· Maintain and update ‘Manager- On- Duty’ schedule
· Prepare monthly financial data reports
· Maintain and update Executive Committee and Department Heads’ leave record
· Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
· Prepare and manage correspondences with internal and external parties for General Manager’s signature
· Ensure adequate stock of office stationery
· Maintain systematic up- to- date filing and tracing systems
· Screen/handle telephone calls, appointments, mails and emails and take action accordingly
· Maintain a high level of professionalism and project a positive image of the organization.
· Manage the General Manager’s diary to co- ordinate meetings/appointments, and to ensure smooth running of such meetings
· Manage and upkeep the functionality and cleanliness of the office
· Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
Other Responsibilities
· Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
· Be fully conversant with hotel fire & life safety/emergency procedures
· Ensure security and upkeep of all departmental confidential information and files
· Maintain a high standard of personal appearance and hygiene at all times
· Perform other reasonable duties assigned by the assigned by the Management
· Attend all briefings, meetings and trainings as assigned by management

Knowledge and Experience

· Minimum 2 years of secretarial experiences with at least 3 years serving the senior management level
· Excellent reading, writing and oral proficiency in English language
· Accor&039;s experiences is a plus
· Diploma education
· Good working knowledge of MS Excel, Word, & PowerPoint
Competencies
· Well- presented and professionally groomed at all times
· Service oriented with an eye for details
· Ability to work effectively and contribute in a team
· Good communication and customer contact skills
· Self- motivated and energetic

Birthday Celebration / Kỷ niệm sinh nhật
Social- Health Insurance per labor law / Bảo Hiểm Xã hội- Bảo hiểm Y Tế
International working environment with many Expatriates
(Chiết khấu đặc biệt với các KS của tập đoàn Accor sau 06 tháng làm việc)
Year End Party / Tiệc Nhân viên cuối năm
Excellent opportunities for Career Development with Accor Group as it is 1 in Asia & Vietnam in term of number of managed property.
Free Accommodation at nice, modern and comfortable staff house.
(Chỗ ở miễn phí tại khu nhà nhân viên đẹp, hiện đại và thoải mái.)
Uniform / Đồng phục
Special discount with Accor property after 06 months of employment
Employee of the Month / Quarter / Year Award / Nhân viên xuất sắc Tháng/ Quý/ Năm
(Môi trường làm việc quốc tế với nhiều Quản lý người nước ngoài.)
(Những cơ hội tuyệt vời để phát triển nghề nghiệp với Tập đoàn Accor vì Tập đoàn hiện đứng đầu ở Châu Á và Việt Nam về số lượng Khách sạn Tập đoàn quản lý.)

Cập nhật gần nhất lúc: 2024-07-05 11:05:03