Personal Assistant to GM - Trợ lý Tổng quản lý

Administrative and coordination
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Prepare monthly financial data reports
• Maintain and update Executive Committee and Department Heads’ leave record
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Ensure adequate stock of office stationery
• Co- ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Manage the General Manager’s diary to co- ordinate meetings/appointments, and to ensure smooth running of such meetings
• Maintain confidentiality of sensitive matters/issues
• Maintain and update ‘Manager- On- Duty’ schedule
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Maintain a high level of professionalism and project a positive image of the organization.
• Maintain systematic up- to- date filing and tracing systems
• Take minutes at the Executive Committee Meeting
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Manage and upkeep the functionality and cleanliness of the office

Knowledge and Experience
• Bachelor education in Hospitality Management, Business Management or related field
• Minimum 2 years of secretarial experience
• Excellent reading, writing and oral proficiency in English language
• Good working knowledge of MS Excel, Word, & PowerPoint
Competencies
• Good communication and customer contact skills
• Service oriented with an eye for details
• Ability to work effectively and contribute in a team
• Self- motivated and energetic
• Well- presented and professionally groomed at all times

· Friendly Accommodation and Nutitrious meals
· Develop your talent through learning programs by Academy Accor
· Monthly service charge
· Participate in activities: birthday party, year- end party, sports...
· Employee benefit card offering discounted rates in Accor Hotels
· Dynamic working environment
· Free uniform

Cập nhật gần nhất lúc: 2024-05-21 18:10:06