Responsibilities:
Order Monitoring & Status Tracking
Proactively identify and resolve any incidents of shortages, delays, or backlogs, and collaborate with relevant departments to find solutions.
Track and confirm key details such as production times, delivery schedules, and associated costs for each order, ensuring alignment with business requirements.
Regularly monitor the status of all purchase orders to ensure they are processed on time and in alignment with production schedules.
Order Management & Compliance
Communicate with suppliers and internal stakeholders to ensure alignment and resolve any discrepancies or issues that may arise during the procurement cycle.
Review, update, and maintain procurement orders throughout the process, ensuring accurate and timely completion of all orders.
Ensure that all orders comply with contractual agreements, including pricing, delivery terms, and quality standards.
Supplier Payments & Records Management
Conduct periodic reviews of supplier invoices and reconcile payments, ensuring accuracy and adherence to financial protocols.
Coordinate with the finance department to facilitate timely payments to suppliers, ensuring that payment terms are met, and any discrepancies are addressed.
Verify procurement records and ensure proper documentation for each order is maintained in the system.
Reporting & Communication
Provide clear and concise updates on order completion, supplier performance, and cost analysis to support informed decision- making.
Report regularly to management on procurement order status, highlighting any issues or delays and proposing solutions to ensure continuity in the supply chain.
Requirements:
University degree in Economics, Commerce, or equivalent majors
Ability to work collaboratively with internal teams and external suppliers
Strong organizational skills with the ability to manage multiple orders and deadlines
Able to work independently, proactively and under pressure
Good communication and negotiation skills
Extensive knowledge of commodities and market prices
Detail- oriented with strong problem- solving skills
At least 1 year of working experience in the field of Purchasing, Import- Export
Proficient in office computers and management software
Familiarity with procurement software and systems
