BASIC PURPOSE OF THE POSITION:
Responsible for entire process of procurement of indirect materials and services (IDM) in according to Purchasing policies and guidelines to ensure the production continuity of Perfetti Van Melle Vietnam (PVN) while meeting the Company and Corporate driven goals on cost, quality and service.
PRINCIPAL ACCOUNTABILITIES AND EXPECTED END RESULT
Indirect Procurement category Management
• Oversee the procurement of indirect goods and services for Commercial & Corporate services, including but not limited to Marketing (MKT), Trade marketing (TMKT), sales & HR, IT services
• Develop and execute sourcing strategies to ensure cost- effective and timely procurement of indirect materials and services.
• Monitor market trends and identify opportunities for cost savings and process improvements in indirect procurement categories.
Cross- Functional Collaboration:
• Assist Trade Marketing, Commercial to purchase POSM, shop display, and trade event services.
• Support Marketing with procurement of advertising services, media buying, creative agency & activation event.
• Work closely with Commercial, Sale & Marketing, HR, IT to understand their indirect procurement needs and provide tailored solutions.
• Coordinate with HR, IT such as Recruitment and training services, insurance, health check, third party labour (3P), canteen services and software, tool support for business.
Supplier and Contract Management:
• Monitor supplier performance through KPIs (e.g., on- time delivery, quality compliance) and conduct regular supplier reviews.
• Identify, evaluate, and onboard suppliers for indirect procurement categories, ensuring they meet quality, cost, and delivery standards.
• Manage supplier contracts, ensuring timely renewals, amendments, and compliance with legal and company policies.
• Negotiate contracts, pricing, and terms with suppliers to secure favorable agreements while maintaining strong supplier relationships.
Compliance and Risk Management:
• Conduct due diligence on suppliers to mitigate risks related to quality, financial stability, and compliance.
• Ensure all commercial procurement activities comply with company policies, ethical standards, and local regulations.
• Implement contingency plans to address potential disruptions in the supply of commercial, HR, IT goods or services.
Reporting, Process Improvement & Team Management:
• Provide detailed reports on commercial procurement activities, including spend analysis, supplier performance, and cost savings, to the Senior Procurement Manager.
• Supervise and mentor one direct- report, providing guidance to ensure team alignment with procurement goals.
• Identify inefficiencies in the commercial procurement process and recommend improvements to enhance operational effectiveness.
