Job Purpose
The Indirect Procurement Specialist is responsible for managing all indirect procurement activities across Vietnam, including sourcing, supplier management, and contract review for construction, marketing, logistics, office operations, and lease agreements.
The role also includes building a structured process to review and assess existing suppliers to ensure cost efficiency, compliance, and reliable service delivery. This position plays a key role in supporting business growth, financial control, and operational excellence under the Business Services department.
Key Responsibilities
Supplier & Vendor Management
• Recommend changes or improvements to optimize supplier quality and cost efficiency.
• Identify, evaluate, and onboard qualified suppliers across key indirect categories.
• Design and implement a vendor review framework to assess current suppliers based on performance, cost, and compliance.
• Build and maintain strong, professional relationships with key vendors.
• Maintain an up- to- date vendor master list and supplier scorecards.
Construction & Fit- Out Procurement
• Coordinate with project managers and operations teams to monitor contractor performance.
• Manage sourcing, bidding, and negotiation for store construction and renovation projects.
• Review quotations, ensuring alignment with approved budgets and timelines.
• Review and prepare contracts, progress payments, and final settlements with support from Business Finance and the CFO.
Contract Review & Management
• Lead the review and coordination of indirect supplier and service contracts.
• Maintain an organized contract database and monitor renewal timelines.
• Collaborate with Business Finance and the CFO to ensure commercial, financial, and operational soundness.
Lease & Mall Negotiations
• Coordinate approval and signing processes for all lease- related documents.
• Support the Head of Retail and CFO in negotiating new and renewed lease agreements with shopping mall landlords.
• Prepare benchmarking reports comparing rental terms and commercial conditions.
Procurement Operations & Reporting
• Track indirect spending, supplier compliance, and cost- saving achievements.
• Ensure adherence to procurement policies and approval limits.
• Oversee day- to- day procurement processes: RFQs, bid comparisons, purchase orders, and payment coordination.
Cross- Functional Collaboration
• Work closely with Business Finance, Retail Operations, Marketing and Store Development to align procurement activities with business priorities.
• Provide data and insights for budgeting, cost forecasting, and supplier audits.
