The Procurement Specialist is responsible for managing all procurement requirements for assigned Suppliers. The position requires the Procurement Specialist to perform strategic sourcing and understanding the technical drawings and Bill of material related to the procurement of equipment, parts, and services. Procurement Specialist also prepares Purchasing reports to facilitate suppliers’ performance, analyzes quotes and negotiates pricing options.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Works with Supervisor in developing a strong understanding of client business and associated needs.
Utilizes negotiations based on best practices to reduce costs, lead times and quality for existing materials.
Deliver quality work within a stipulated timeline.
Manages supplier relationships to ensure continuity of goods and services that meets the quality, services, and price performance to the best interest of the company.
Maintains supplier database information including supplier set- up and updates as required.
Quarterly review assigned Suppliers’ performance utilizing the Supplier Scorecard Program and the Supplier Risk Program
Weekly updates on the Open POs tracker to ensure suppliers’ On- Time Delivery (OTD)
Quarterly meetings with key vendors to discuss scorecards and future business direction.
Following internal procedures, communicates any material problems and research solutions to prevent supply issues, including but not limited to finding alternate sources.
Manages the day- to- day business relationship with key suppliers through supporting activities including:
Communicates the demand/ volume/ delivery time changes to Inventory Planning staff.
Facilitate the communications between vendors and the internal stakeholders to resolve any material issues.
Determines recommended vendors and strategies for implementation.
Communicates with potential vendors and current vendors via email, teleconferences, etc.
Follows up on backorders. • Initiates bid/quote process for new business.
Sending out RFQs and complete the CRFQ requests within the stipulated timeline. o Negotiates with vendor for quote pricing, shipping term and lead time. o Submits orders to selected vendors. o Expedites to ensure adherence to inventory guidelines.
Establish partnerships, while developing a strong understanding and knowledge of suppliers and capabilities.
Actively searching for new vendor opportunities via internet, sourcing sites, catalogs, communications with site tool owners and engineers through our site planners
Performs bid analysis comparison to achieve best pricings in the market.
Runs reports and exports to excel from ERP system. Reviews and analyzes data and responds accordingly.
Works closely with Finance to expedite receiving and AP processes. Resolves any discrepancies with invoices or material receipts.
Quarterly assessment of scorecard results for overall improvement in supply chain performance
Reviews daily reports for urgent processing, including expedites, shortages, or anomalies that might cause risk to the inventory levels or production delays
Daily open order report to make sure all purchase orders have confirmations, that orders needing additional information are updated, and that pricing and lead times are correct
Daily zero bin/high risk report to determine if any parts are going to run out of stock (zero bin) or are going to put us at risk of running out of stock based on anticipated usage (high risk) and expedite accordingly.
Quarterly Fail- On- Install (FOI) for scorecards o Quarterly on time delivery (OTD) for scorecards
Other reports as needed
Weekly mismatched good received vouchers
Daily supply delays for all orders that have not been received by their promised due date, investigates and brings it to closure.
Reviews reports daily and makes vendor selections on quote bids
Monthly assessment of quality log for indicators of possible changes needed to improve overall practices with a vendor or indicators of new sources needed
Guides new hires and interns during the training process.
Works in a team environment requiring regular interaction with Managers, Site Leads, Inventory Planners, IT, and Finance to complete assigned supply chain tasks.
OTHER DUTIES: Performs other related duties as assigned
