PURPOSE OF THE JOB :
Overall responsible for producing in due time and quality the ordered quantities, adjust and fine tune the production schedule to the daily constraints, manage the stocks in & out, control costs, optimize manpower, ensure Food Safety, EOHS compliance, Certification and successful audits and manage the security.
General rules to follow in that order:
Make our clients happy and enjoying our products
Ensure Food Safety
Maximize the company profits to reward stakeholders, shareholders and employees
QUANTITATIVE DATA & DIMENSION :
Volume of production: 5 to 10 T/day – target within 5 years: 70 T/day
Total Employees under overall supervision: 120 – to be adjusted to objectives
Skus: ~50
MAIN ACCOUNTABILITIES :
ACCOUNTABILITY 1 - PRODUCTION:
- Report produced quantities with an objective of losses 1% (theoretical quantities in manufacturing orders / [real quantities on bill of lading – previous day stock + end of day stock] )
- Fine tune the production schedule to adjust to industrial constraints and delivery time targets
- Ensure recipes are applied and batches references of used ingredients properly recorded
- Work with Industrial Manager for recipes adjustments to reduce recipe cost, increase quality or shelf life or adapt to better industrial condition
- Ensure any deviation is properly recorded
- Ensure the daily production according to the clients purchase orders as per manufacturing orders, in terms of quality and quantity
- Based on real consumption figures, ensure that over consumption of ingredients, is kept under 1% (total consumption of ingredients / theoretical consumption of ingredients based on manufacturing orders 1.01)
ACCOUNTABILITY 2 – PACKING:
- Report packed quantities per reference and transfer to order preparation team with an objective of losses 1‰
- Ensure the packing of all products according to company standards
ACCOUNTABILITY 3 – ORDER PREPARATION:
- Ensure that any bill of lading is prepared accordingly and ready for loading 2 hours before scheduled time
- Ensure a proper quantity report to verify daily:
Σ(bill of lading) = Σproduction + Stock previous day – Stock end of day
ACCOUNTABILITY 4 – STOCK MANAGEMENT:
- Ensure FIFO stock management for all references
- Control quantities going out and reconciliate daily between theoretical and real stock
- Track and explain deviation
- In case of any unexplained deviation, review the applicable procedures, audit the people in charge and punish any neglect or failure
- Ensure proper storage of received ingredients and goods
- Identify visibly batch references and expiry date when applicable
- Control quantities and quality received. Regarding Flour, quality shall be checked on test reports sent by supplier before shipment and with a bakery test at receival at factory. In case of quality deviation, report immediately to Purchaser for replacement, if applicable, and complain management.
ACCOUNTABILITY 5 – FOOD SAFETY, AUDITS & CERTIFICATION:
- Ensure full traceability from received ingredients to identified production batches delivered to clients
- Ensure cleanliness of the facilities and machines
- Implement remediation requirements based on audits remarks
- Work with quality department to define applicable procedure and forms and implement it accordingly
- Prepare and pass clients audits
- Prepare and pass HACCP, ISO (9000, 22000, 14000, 45000 & BRC when required), Halal and Kosher audits to get the corresponding certifications
- Ensure proper storage and use of ingredients
- Ensure pest control
- Report any deviation, analyze causes and implement remediation
- Comply with food safety legal regulation, based on Vietnamese law & export clients requirements
- Comply with internal audits
ACCOUNTABILITY 6 – ENVIRONMENT AND OCCUPATIONAL HEALTH & SAFETY:
- Review every 6 months hazards related to machines, equipment, building, activities, procedures and processes and update the mitigation plan, giving priority to collective protection
- Revise procedure accordingly
- Participate in the definition of environmental policy, implement it and review it yearly
- Report any incident related to environment, health or safety, analyze causes and propose remediation
- Ensure safety devices are properly in place and in good working conditions
- Define and implement the occupational health and safety policy, to minimize risks and prevent accidents.
- Ensure the staff is trained before using machines, and if required, do have a valid authorization of use
ACCOUNTABILITY 7 – SECURITY:
- Manage the security team controlling accesses
- Defines and implement the access & control policy
- Ensure security of the facilities
ACCOUNTABILITY 8 – HIRE, ORGANIZE & TRAIN THE MANPOWER:
- Based on production forecasts, adjust the workforce to the demand
- Hire and train new workers
- Ensure all regulatory training are completed
- Prepare new training to face the evolution of the work and equipment
- Organize the shifts (daily, weekly and yearly) to optimize production costs and capacity
ACCOUNTABILITY 9 – ANTICIPATE THE NEEDS:
- Based on sales forecasts, review the production capacities with the industrial manager to define what can be adjusted with the existing equipment and additional resources and which new equipment / premises would be required
- Set up a production capacity schedule 6 months ahead to serve as a sales guide line
ACCOUNTABILITY 10 - ORGANIZATION & PEOPLE DEVELOPMENT:
- Sets vision for department in terms of roles, skills and structure
- Drive, guide/coach, engage, reward and develop team to increase productivity, ensure performance against objectives and professional growth
- Build the level of functional expertise and professionalism of the team identifying gaps to be addressed and action plan to set up
- Lead in coaching culture and enhance work climate
- Manage team to ensure an efficient and effective factory output and excellence in quality
- Identify and manage talents to build succession plan and talent pipeline
ACCOUNTABILITY 11 – COLLABORATION, COMPLIANCE, INTEGRITY:
- Permanently collaborate with other departments to ensure team spirit, alignment and synergy with other stakeholders
- Ensure the entire Production organization executes activities in full respect of Banh Vang values, ethics and code of conduct.
