ABOUT US
Lawrence S. Ting Foundation (LSTF) was established in 2005 as a local NGO in Vietnam. So far it has supported about one million underprivileged people across the whole country. LSTF mainly provides services and support at education and health sectors to people in need. Its major works include scholarship and life skills training for disadvantaged students, IT equipment provision for schools, capacity building for teachers, wheelchair distribution for people with disabilities and so on. Find more information from our website: www.lawrencestingfoundation.org
JOB DESCRIPTION
Working Context
Job level: Experienced (non-manager)
Job type: Full-time
Location: Ho Chi Minh City with some travels to the fields as required.
Staff directly supervised: 2-3
Report to: Operations Manager
Job Purpose Summary
Program and Admin Officer has the roles and responsibilities for managing and implementing our social/charity works such as gratitude house construction and wheelchair donations. She/he will also lead the administrative function, managing day-to-day HR and admin-related works.
Main roles & Responsibilities
Project Management
Support and coordinate with Communications and PR colleagues to arrange donor visits or other public engagement activities.
Be responsible for maintaining good partnerships among internal and external stakeholders
Act as a focal point to contact working partner and to conduct regular monitoring visits/meetings to assure quality of project implementation
Prepare documents for payment requests and reimbursement
Prepare and review project documents to meet our level of accountability requirement
Human Resource Management Tasks
Roll out probationary and performance appraisal/evaluation exercises
Provide budgeting forecast and manage expenditures related to HR and Admin function
Organise and carry out orientation, on-job training and employee engagement activities on a regular basis
Conduct staff management (on-board, attendances, overtime, business travels, transition) and digitalise all procedures.
Manage job posts and other recruitment process for both staff and volunteers
Manage and calculate staff salary, insurance and tax related issues and payment arrangements
Administrative and Other Tasks
Support travel arrangements of staff members
Manage organizational assets and facilities and ensure proper documentations in digital and physical formats on a regular basis
Prepare and consolidate organizational reports for local authority’s approval
Be responsible for meeting arrangements, translation and interpretation
Perform tasks assigned by the line manager.
