Position Overview: The Program Coordinator for Study Trips & Recce Trips at Global Ready Talent (GRT), JDI, will be responsible for planning, organizing, and executing educational and exploratory trips. This role requires an outgoing and extroverted individual who can engage with students, partners, and stakeholders to ensure an enriching experience. The coordinator will focus on the logistical and operational aspects of these trips, fostering a dynamic and interactive environment for all participants.
Key Responsibilities:
Study Trip & Recce Trip Planning:
- Ensure the smooth execution of trips by proactively managing on- site activities, problem- solving, and overseeing daily schedules.
- Coordinate all logistical aspects of the trips, including transportation, accommodation, scheduling, and company visits.
- Work closely with the Program Lead to design and develop engaging study and recce trips that provide real- world exposure for students.
Stakeholder Engagement:
- Establish and maintain relationships with host organizations, guest speakers, and travel service providers to ensure high- quality experiences.
- Facilitate communication between students and external stakeholders, ensuring alignment on trip objectives and expectations.
- Serve as the primary point of contact for students, companies, and partners involved in study and recce trips.
On- Site Trip Management:
- Organize interactive elements of the trips, such as company visits, networking events, and cultural excursions, to create a vibrant and immersive learning environment.
- Be the first point of contact for troubleshooting any issues that may arise during trips, ensuring participant safety and satisfaction.
- Actively manage trips on- site, ensuring that all activities run smoothly, and students are engaged and participating fully.
Administrative & Reporting:
- Manage trip- related administrative tasks such as documentation, budget tracking, and maintaining attendance records.
- Assist in preparing post- trip reports, including financial summaries and participant evaluations.
- Collect feedback from participants and partners to evaluate each trip&039;s success and identify areas for improvement.
Student Engagement:
- Lead team- building activities and ensure that all participants are benefiting from the experience.
- Provide guidance, support, and encouragement to students, acting as a mentor and facilitator throughout the trips.
- Foster a positive, energetic, and interactive environment for students during trips, encouraging full participation.
Requirements:
- Bachelor’s degree in Business, Education, Tourism, or a related field.
- Ability to work in a fast- paced environment and manage on- site operations efficiently.
- Outgoing, extroverted personality with excellent communication and interpersonal skills.
- 1- 2 years of experience in program coordination, travel management, or event planning.
- Strong organisational abilities and the capacity to manage multiple logistical aspects of trips.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience working with students or educational programs is a plus.
Preferred Skills:
- A proactive problem solver with a focus on delivering high- quality experiences.
- Strong leadership skills with the ability to energise and engage large groups.
- Experience in travel coordination or managing educational trips.
