Project Assistant Cum Document Control Officer Công Ty TNHH Archesco Consultants Việt Nam

It is important that all Archesco employees have a clear understanding of the expectations of their duties and responsibilities. This job description outlines the major responsibilities for this role and is a guide to the employee and their managers as to their overall responsibilities. The employee recognizes that they may be required to undertake work that is outside of the specifics of this job description from time to time, as required and requested to do so for the good operations of the Archesco, and they agree to undertake all reasonable and lawful instructions provided to them. Following are the main duties and responsibilities for this position:
Responsibilities
• Conduct routine audits on the documentation management system
• Ensure that outgoing correspondence is properly referenced
• Act as an executive assistant for all projects to follow up their progress, update information and manage data and/or documents.
• Report weekly to the Project Control/Director on the status of all documentation/ status of progress
• Ensure that all parties respect the transmittal rules, including using appropriate forms
• Ensure transmittal of documents to all appropriate team members
• Manage and maintain a filing system ensuring that all documents are properly filed and easily retrievable
• Maintain a document referencing system in line with Archesco’s standards and ensure that all documents are properly referenced
• Maintain a document register including all incoming and outgoing correspondence, requests for information, minutes of meeting, drawings updated list and status for all registered documents

• 5+ years experience based Document Management/ Project Assistant
• Previous experience managing multicultural teams in an expatriate environment either in Asia, the Middle East, Africa or South America.
• Fluency in written and spoken English is a pre- requisite.
• Advanced written and verbal communication skills, with the ability to write clear reports.
• Maintain an Advanced knowledge of document management system in a construction environment.
• Advanced attention to detail, particularly in respect to document referencing and filing.
• Degree qualified in Business Administration or relevence
• Intermediate working knowledge of software used in document control management including Microsoft Office Suite especially Excel
ffice address: Tầng 12 Tòa nhà Đất Xanh, 2W Ung Văn Khiêm, Phường 25, Quận Bình Thạnh, TP Hồ Chí Minh

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Cập nhật gần nhất lúc: 2024-04-03 11:38:10