Property Manager will be overall responsible for the day to day operations of the project to plan, guide and support the project toward a success by efficient management, well services provided.
JOB DESCRIPTION
Management system setting up
Set up standard templates and prepare for reports including operational report, profit loss statement, periodical operation plan, etc.;
Establish resident’s handbook and fit out guidance book;
Select and monitor sub contractors such as M&E maintenance, security service, pest control, gardening landscaping, janitorial service, etc.;
Set up the pre- opening budget operations budget;
Build up the organization chart and job descriptions for the Property Manager and all operational staffs;
Set up standard working procedures for staffs and sub contractors;
Assist developer in handover process of the project and provide related documents;
Operation management
Ensure that all operations and maintenance must be undertaken correctly and legally;
Confirm maintenance schedule, which must be included in the monthly report;
Maintain the development to the highest standards;
Take responsible in establishing rules/regulations regarding health safety;
Ensure that all operations and maintenance must be undertaken in accordance with the policies and agreement of
Implement all operational systems and procedures in accordance with the Company’s Operational Procedures;
Maintain the development to the highest standards;
developer and their contractors;
Ensure smooth operation of all plant and equipment;
Coordinate with Chief Engineer to ensure effective supervision of technicians and contractors;
Human Resources Management
Conduct a minimum of 2 performance appraisals per year for all staffs;
Build up personal development plan with employees annually;
Ensure Savills Group Policies for employee are adhered to;
Ensure all employees always maintain work ethics and obey to company’s code of conduct;
Ensure all new employees will officially be welcomed and attend company’s orientation;
Recruit, train as well as give each staff chances to develop themselves;
Accounting and Financial Services
Supervise the payment process of management fee as well as other fees (from residents to developer) and the process of issuing invoices;
Record all documents related to payment process and all accounts related to management process of current projects;
Strictly control all expenses related to property and effectively utilize budget to avoid overspending;
System report
Financial report details of payments, bad debt repossess and consultancy for developer;
Monthly Operations report operations management of the property, recommendations for redecoration, improvements, etc ..(if any);
