Assist in requests for sponsorships from regular suppliers for hotel&039;s events whenever required.
Prices obtained from various vendors should be comparable and without prejudice.
Hold a monthly bid meeting with Director of Finance and Cost Controller for selecting vendors of market list items.
Maintain orderly all files of quotations, catalogues, photos, samples on all equipment and supplies.
Coordinate with Storekeepers and department concerned on needs to re- order based on adequacy of current stocks, purchasing lead- time and other prevailing conditions.
Assist Department Heads on preparation of yearly import quota. Familiarize with the import procedures, documentation and custom requirements for all overseas purchases.
Coordinate with Director of Finance on credit arrangements with suppliers.
Attend personally any purchasing problem such as non- delivery, late delivery, inferior quality, poor services, price changes etc.
Ensure prompt delivery of all supplies and to follow up outstanding orders and undelivered portion.
Implement controls over purchasing to ensure that locally available foodstuffs are for immediate needs, that quantity of the food is optimum for the intended use and that the lowest prices on the market are paid for merchandize of the desired quality and form. Guard again excessive quantities of supplies being purchased.
Keep track of price movements and inform department concerned of any changes in prices by updating the Purchasing System regularly.
Obtain competitive bids by actively and aggressively test the market to obtain the merchandises as specified at the lowest price available while meeting the date of delivery, quality and quantity requirements.
Bids from at least 3 suppliers are required.
Attend related meetings when required.
Contact regularly Purchasing Managers of other hotels for price checking and leveraging.
Assist in implementing and streamlining the internal control procedures covering all activities of the Hotel.
Ensure that all accounting records, including books, journals, invoices, and computer records related to the position are property filed for future reference and audit.
Attend operation meetings and financial meeting whenever required.
Contact suppliers by phone or personal visit; confer with present or prospective suppliers concerning new products, discounts, promotions, reciprocal business deal etc.
Supervise all direct report supervisors and clerks if any.
Receive the Daily Market List and Purchase Requests submitted by various departments.
Assist in the compilation of various budgets, forecasts, and business plan.
