PRIMARY OBJECTIVE:
The Purchasing Executive will be required to conduct their duties in a courteous, safe and efficient manner, in accordance with the hotel’s policies and procedures, ensuring that a high level of service is maintained.
Responsible for processing of all purchase good & services, at approved prices and quality, needed for the operation of the Hotel and in accordance with Sheraton policy and standards. Responsible for ensuring that hygiene and sanitation is maintained at very high levels, avoiding spoilage.
DUTIES AND RESPONSIBILITIES:
Personally ensure compliance with all relevant Workplace Health & Safety and Occupational Health & Safety legislation, and related SMGC and Marriott Policies.
Ensure that all goods ordered are delivery in accordance with the specified due departments.
Uphold the Take Care culture by demonstrating the Standards at all times to guests and fellow associates.
Obtain necessary number of quotes from suppliers according to nature of items required to be ordered.
Generate in BSS and Sun system for approved purchase order to supplier.
Receive purchase requests for all purchase requests received.
Source supplier for all goods and services required.
Ensure necessary approvals obtained for all purchases orders prior to placing order with supplier.
Be aware of current market price trends for goods with high usage volume and advise relevant HOD’s as to significant cost increases.
Advise relevant HOD in event of delay in delivery dates.
Negotiate best payment terms with all suppliers.
Follow up suppliers in event of non- delivery by specified due date.
Distribute internal copy of purchase order/purchase requisitions to relevant departments.
Work with suppliers to resolve discrepancies between price in BSS, Sun system and actual price and report to manager as necessary.
Comply with Sheraton’s Code of Conduct at all times.
When necessary obtain samples from suppliers for HOD’s review and approval.
Inform Executive Chef of current market trends and any changes, promotion or non- products available on the market.
Obtain necessary approval for all purchases request received.
Maintain record of supplier details for categories of goods purchases, such record to include: Company name, Address, Phone number, Email, Contact name and payment terms.
Ensure that the best price available is negotiated with suppliers for all goods purchase and that quality standards observed.
Receive daily market list requisition approved by Executive Chef and issue purchase order to approved suppliers.
