General
• To ensure the timely procurement of all goods required by the hotel at the best available price and quality.
Ensure the timely supply of all types of goods to the hotel at the best prices and quality
• To ensure the implementation of purchasing policies and procedures.
Ensure compliance with purchasing policies and purchasing procedures of parts
RESPONSIBILITIES AND DUTIES
To review purchase requisitions considering issues such as: lead times, standardization, quantity discounts, and purchasing budgets.
Double- check the purchase requirements, keeping in mind the requirements: Delivery time, standard, quantity discounted, and shopping budget of this group of goods
• To assist any Department in the hotel in formulating their material requirements and to use competitive bidding or other approved procedures to obtain the best price.
Help hotel departments calculate orders they require using price comparison and other approved processes to get the best price
• To engage in value analysis of currently purchased materials in an effort to achieve cost savings without sacrificing quality.
Analyze the value of newly purchased materials to get a cheap purchase price while ensuring quality
• To check and manage the current supplier&039;s list by identifying potential suppliers and conducting vendor visits.
Audit and manage supplier portfolios for all types of goods by identifying potential suppliers and conducting supplier surveys
• To be informed about technological innovations and to review lower cost substitute materials with all departments.
Keep up to date with technical revolutions, along with cheaper alternatives
• To manage supplier relations for maximum mutual benefits.
Maintain a relationship with the supplier for the purpose of cooperation that benefits both the hotel and the seller.
ADMINISTRATIVE RESPONSIBILITIES
• To identify and select suppliers, including order follow up and vendor file management.
Supplier identification and selection, including tracking the fulfillment of orders and a record of supplier information
• To deal with Customs and Local Authorities.
Negotiate with customers and authorized suppliers
TECHNICAL RESPONSIBILITIES
• To oversee and ensure the effective implementation of the tender system so that the continuous supply of quality goods and services to the hotel is not compromised.
Evaluate and ensure the effective application of a system of suppliers (selected after comparison) to ensure a continuous source of good quality goods and services for the hotel without having to go to another agreement with the supplier.
• To ensure the timely preparation of purchase orders so that all approved purchase requests can be ordered and the goods delivered by the suppliers on the date needed.
Ensure time to prepare orders so that all approved requests are made and returned on schedule
• To conduct periodic market surveys in association with the Departments concerned to determine and/or validate the availability and prices of market goods.
Conduct periodic market surveys with the coordination of relevant departments to decide and / or approve items and prices.
• To coordinate and liaise with the Head of Department on all matters relating to quality and reliability of delivery with respect to current and potential suppliers.
Coordinate and communicate with department heads to resolve important issues such as quality, reliability of suppliers&039; deliverability to comply with hotel quality standards
• To keep track of all outstanding purchase orders to ensure that goods are delivered on time.
Track unclaimed orders to ensure goods are delivered on time,
COMMERCIAL RELATIONSHIP RESPONSIBILITIES
• To visit and evaluate suppliers, to request quotations or bids, to negotiate prices and terms, to place orders, to resolve problems, to follow up any outstanding delivery and activate any payment with Hotel current suppliers and potential suppliers.
Visit good suppliers, request quotes or auctions, dress up on prices and terms, reach items, resolve bottlenecks, track unclaimed items, and request quick payments for vendors and potential suppliers
• To cultivate a sound relationship with the Hotel&039;s suppliers.
Create good relationships with hotel suppliers
RELATIONS
• To report directly to Purchasing Manager
Report directly to the Head of Procurement.
• Works closely with all departments of the hotel.
Closely combined with parts
OTHER RESPONSIBILITIES
• To be ready and responsible when assigned to perform any other duties as designated by management.
Willingness to take on and do well the tasks assigned by higher positions
