Purchasing Supervisor

- Liaise directly with Director of Food and Beverage/Executive Chef on all food and beverage requirements.

- Liaise with Department Heads for individual department requirements, provide them with alternatives and advise on cost effective procurement, economical order quantity and on setting the Par Stock levels for all the items.

- Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.

- Ensure that every department receive uninterrupted supply of goods and services as per required standard.

- Maintain vendor performance file to ensure the consistency in quality and service.

- Conduct market survey on timely basis in order to study market innovation, new products, cost comparison etc.

- Report to management on monthly basis savings achieved during the month.

- Follow strictly Hotel Purchasing Procedure, ensure that each purchase is supported with three quotations, the quotation should not be a paper exercise but every cost comparison must ensure best price and best quality.

- Purchases of the inventory items must be scrutinized thoroughly, suport Purchasing Manager ensure to maintain minimum inventory levels at all times.

- Enter in to quarterly agreement with suppliers for Fruits & Vegetable, Fish & Meat and any other regular supplies.

- Job Description for Purchasing Supervisor will include above essential functions but will not be limited to the functions listed above.

- Full suport to Purchsing Manager / Director of Finance.

- Make full usage of the corporate web shop.

- Knowledge of automated procurement systems.

- Professional written and verbal communication and interpersonal skills.

- Highly organised and capable of managing several tasks at one time.

- Carry out supervisory responsibilities in accordance with the company's policies and applicable local laws.

- Ability to participate in and facilitate group meetings.

- Working knowledge of modern office methods, procedures, and equipment.

- Proficient knowledge of Word, Excel, Outlook and PowerPoint.

- Maintain courteous and friendly atmosphere and good working relationships with all colleagues.

- Act as a department team member and involve in projecting a good personal, department and company image.

- Makes conscious decisions; implement and monitor it.

- Manages time and resources effectively.

- Has drive and determination to succeed.

- Maintain a high standard of personal hygiene and appearance at all times.

- Complete understanding of the hotel’s employee handbook and adhere to the regulations contained therein.

- Liaise with Owning Company Auditors and Operating Company Auditors.

- Complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.