PRIMARY OBJECTIVE:
The Purchasing Executive will be required to conduct their duties in a courteous, safe and efficient manner, in accordance with the hotel’s policies and procedures, ensuring that a high level of service is maintained.
Responsible for processing of all purchase good & services, at approved prices and quality, needed for the operation of the Hotel and in accordance with Sheraton policy and standards. Responsible for ensuring that hygiene and sanitation is maintained at very high levels, avoiding spoilage.
DUTIES AND RESPONSIBILITIES:
Generate in BSS and Sun system for approved purchase order to supplier.
Negotiate best payment terms with all suppliers.
Obtain necessary approval for all purchases request received.
Receive purchase requests for all purchase requests received.
Uphold the Take Care culture by demonstrating the Standards at all times to guests and fellow associates.
Ensure necessary approvals obtained for all purchases orders prior to placing order with supplier.
Obtain necessary number of quotes from suppliers according to nature of items required to be ordered.
Follow up suppliers in event of non- delivery by specified due date.
Inform Executive Chef of current market trends and any changes, promotion or non- products available on the market.
Ensure that the best price available is negotiated with suppliers for all goods purchase and that quality standards observed.
When necessary obtain samples from suppliers for HOD’s review and approval.
Comply with Sheraton’s Code of Conduct at all times.
Source supplier for all goods and services required.
Advise relevant HOD in event of delay in delivery dates.
Work with suppliers to resolve discrepancies between price in BSS, Sun system and actual price and report to manager as necessary.
Receive daily market list requisition approved by Executive Chef and issue purchase order to approved suppliers.
Maintain record of supplier details for categories of goods purchases, such record to include: Company name, Address, Phone number, Email, Contact name and payment terms.
Ensure that all goods ordered are delivery in accordance with the specified due departments.
Personally ensure compliance with all relevant Workplace Health & Safety and Occupational Health & Safety legislation, and related SMGC and Marriott Policies.
Distribute internal copy of purchase order/purchase requisitions to relevant departments.
Be aware of current market price trends for goods with high usage volume and advise relevant HOD’s as to significant cost increases.
