• Prepare all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, and related documentation to the concerned contractors, departments, vendors, and client.
• Verify that only the last revision drawings, submittals, etc., are distributed to all locations and involved parties concerned, including Contractors, sub- contractors (NSCs).
• Works closely with CMs in accordance to ensure all procedures complied to the construction law.
• Responsibilities include record keeping, all documents such as specification procedures, inspection schedule and records, surveillance report, inspection release notice, and quality records book with numbering system according to project filing procedure. Handling of all engineering documents. Controlling all records and Contractors&039; and subcontractors&039; NSCs documents.
• Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Prolog electronic Document Control files.
• Ensure the information and management control system is implemented in compliance with the Client’s standard, and is updated to reflect revisions to those standards. Maintain awareness of new Client and/or Program initiatives that may impact the control or distribution of information on the project.
• Reports to the PM/CM.
• Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.
• Preparing and updating various logs and registers.
• Well aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, Technical queries, Inspection assignment package, Disposition Report, Material Request, Technical Approval Request, and other miscellaneous project contract documents.
• Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program. Proactively conduct “spot audits” and “over- the- shoulder reviews” of Project Teams to facilitate their understanding of and enhance their compliance with Document Controls procedures.
• Submitting technical documents for review and approval.
• Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed.
• Control & maintain the system for issuance recording/filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings, and related documents.
• Establishing a procedural framework for identifying, collecting, distributing, and filing the controlled documents for the Program. This involves writing and maintaining document control procedures and participating in the development and roll- out of document control tools, such as scanning hardware, computer software, etc.
• Maintain project drawing/documents distribution record.
• Maintaining all correspondence and other transmittals from the Clients and other contractors/suppliers/vendors, etc., in a systematic way to facilitate an easy reference at all times.
