Receptionist & Admin Executive

RECEPTIONIST DUTIES:
* Handle incoming and outcoming mails
* Check meeting rooms as well as the reception area
* Greeting, answer and transfer phone call as well as welcome guest in a professional manner
* Manage the car booking and meeting room booking
ADMIN DUTIES:
* Ad- hoc reports: VN Air Travel- Carbon Reporting, CBRE Asia Carbon Emission Reporting- Car Fleet & Facility,…
* Name card order
* Arrange the Receptionist and Saturday Roster
* Announce any information from building
* Manage the service contract and liaise with vendors (car, tea lady, office maintenance, etc.)
* Monthly update the contact list
* Support to arrange the room reservation as well as the transportation for visitors
* Insurance for expatriates
* Manage the drivers, check the tools in cars
* Represent for CBRE to work with vendor about the flight and hotel reservation, check monthly debit note
* Contact and liaise to collect the corporate rate for hotel reservation (included room and meeting room)
HR ADMINISTRATION DUTIES:
* Translation company policy and compliance from English to Vietnamese and vice versa
* In charge of paperwork for expatriates: visa, temporary resident card
* Update staff leave entitlement
* Fully in charge of recruiting and making offer interns for relevant departments
* Informing the newcomers and sending exit procedure
* Follow up the expiry date of probation and labor contract
* Support to organize company events (Mid- autumn, quarterly staff meeting, etc.)
* Assist in training courses, record the quotation and staffs&039; commitment
* Check attendance record, finalize and send to Business Line Leader

Required Knowledge and Skills:
* Intermediate experience with Microsoft Office Suite.
* Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
* Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
* Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
* Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co- workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
Qualifications and Education:
Bachelor degree and a minimum of two years of related experience

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Cập nhật gần nhất lúc: 2024-04-03 12:01:47