Receptionist and Administrator

•Answer telephone in a correct manner, and transferring messages;
•Marketing of the Company in an appropriate image;
•Reception of guests in office;
•Arrange meeting room and schedule as required;
•Transport coordination – cars and taxis;
•Maintain the business contact list of Contractors, Suppliers and Specialists;
•Take good care of Tea room and make sure things are available for services;
•Take care of reception area and ensure that telephone & Fax lines are run smoothly and without disruption;
•Inward and outward correspondence and records;
•Issue drawings and transmittal documents;
•Ensure project timesheets prepared weekly and send all to HR on monthly basic;
•General filing for Project.
•Follow the standard of HBP Filing Archive;
•Provide air-ticket and hotel booking services and make sure that it is effective cost;
•Provide sufficient stationary and make sure that stationary is being used economically;
•Translate documents as required
•Prepare proposal & relating documents as instructions;
•Introduce new staff; Arrange working facilities and train in procedures, telephone system and office equipment;
•Other tasks assigned by Office Manager.