Receptionist cum Admin

Role overview
As a Receptionist cum Admin, you will be the first person who contacts employees & customers when they enter the ASUS office. Your primary responsibility is to welcome people, give them instructions around the office, and manage supplies in the office & other admin tasks. You will report directly to the Office Manager & support the Country Director.
Responsibilities
• Be responsible for payment: manage & apply expat&039;s apartment payments and payments to office suppliers monthly.
• Transportation management: list of taxi cards and taxi fees.
• Greeting flowers: Receive & book flowers as an approval package, record and follow the debt to apply for monthly payment. Preparation for newcomer/termination: Set new or Remove fingerprint; Employee name card; Parking Card (Registery/Change information/Cancel)
• Receive/send mail and documentaries via post, shipment, or forwarders (Viettelpost; DHL), and manage Viettel Post & DHL monthly payments.
• Stationery management: Monitor, control, and order stationery monthly according to the department&039;s requirement & fill documents & other office supplies accurately
• Assist with expats leasing apartments and handling rental contracts and supplier contracts.
• Manage Notebook storage: Manage and prepare equipment and a laptop for the newcomer, collect the handover form, and update the OA follow list.
• Meeting room arrangement: Arrange and monitor the meeting room schedule; prepare all related meeting processes from booking; set up the room with all necessary stationery; make sure all equipment is working well; and then inform associated participants.
• Welcoming guests, directing visitors, providing accurate basic information, answering phone calls.
• Monitor & control pantry: order water; monitor tea lady to ensure working areas are tidy and clean
Requirements
• Proactive and teamwork spirit;
• English Communication Level
• Good interpersonal & communication skills;
• Good at MS Office.
• 1- 2 years working experience in administration (in a foreign company size 100+ is a big plus);
• Honest and Hardworking;
• Good organizational and multi- tasking abilities;
• Willing to go outside to assist with clerical duties such as submitting/notarizing documents, getting VAT invoices, etc.
Success Profile
• Careful & have good time management.
• Problem solver
• Detailed- oriented
Benefits
Great performance makes great income! To the team of ASUS, you will get:
• Annual health check
• Gifts on special occasions
• MNC environment with dynamic co- workers
• Competitive income: base salary + 13th- month salary

Cập nhật gần nhất lúc: 2024-09-13 16:30:02