GREETING AND WELCOMING (25%)
Ensure security and safety in the reception area with proper procedures and access control.
Maintain and manage office equipment (projectors, printers, etc.), and ensure the quality of fresh flowers at the reception desk.
Receive and answer phone calls, and direct calls to the customer service hotline or relevant departments.
Welcome and guide customers, partners, and candidates visiting the company office to the correct person and department.
Ensure the reception area is always tidy, organized, and professional.
MEETING ROOM MANAGEMENT (15%)
Prepare weekly important meetings for the Board of Directors (BOD).
Ensure meeting room facilities and equipment are always in good condition.
Manage and coordinate meeting rooms.
COURIER SERVICE MANAGEMENT (15%)
Manage and monitor the company&039;s courier service costs.
Manage, arrange, store, and handle incoming and outgoing mail according to company regulations.
Manage courier contractors and process monthly payment documents.
Receive courier service requests from departments and coordinate with suitable contractors.
TRANSPORTATION SERVICE MANAGEMENT (GRAB, TAXI) (15%)
Process monthly payment documents.
Manage and monitor monthly Grab and Taxi usage costs for departments.
Work directly with service providers: Grab, Taxi Mai Linh, Taxi Vinasun. Ensure continuous service usage.
VEHICLE AND DRIVER MANAGEMENT (10%)
Track and provide fuel vouchers for company drivers weekly and monthly.
Coordinate with the company’s driver team, handle issues related to fuel, maintenance, and essential office supplies for vehicles.
Arrange schedules and coordinate internal company vehicles for employee use.
BUILDING COORDINATION (10%)
Manage the access card list and employee parking list at the building.
Ensure information reception from the building to send notifications to the entire company.
Make and send support requests to the building.
Manage the communication system between the company and the building.
OTHERS (10%)
Plan, coordinate with the Admin Team to come up with ideas and decorate the office.
Support the HR department in organizing internal events.
Other tasks assigned by Line Managers.
