Receptionist cum Admin Executive

RECEPTIONIST DUTIES:
* Check meeting rooms as well as the reception area
* Greeting, answer and transfer phone call as well as welcome guest in a professional manner
* Handle incoming and outcoming mails
* Manage the car booking and meeting room booking
ADMIN DUTIES:
* Manage the service contract and liaise with vendors (car, tea lady, office maintenance, etc.)
* Manage the drivers, check the tools in cars
* Monthly update the contact list
* Support to arrange the room reservation as well as the transportation for visitors
* Arrange the Receptionist and Saturday Roster
* Name card order
* Ad- hoc reports: VN Air Travel- Carbon Reporting, CBRE Asia Carbon Emission Reporting- Car Fleet & Facility,…
* Insurance for expatriates
* Announce any information from building
* Contact and liaise to collect the corporate rate for hotel reservation (included room and meeting room)
* Represent for CBRE to work with vendor about the flight and hotel reservation, check monthly debit note
HR ADMINISTRATION DUTIES:
* Update staff leave entitlement
* Translation company policy and compliance from English to Vietnamese and vice versa
* Assist in training courses, record the quotation and staffs&039; commitment
* Support to organize company events (Mid- autumn, quarterly staff meeting, etc.)
* In charge of paperwork for expatriates: visa, temporary resident card
* Follow up the expiry date of probation and labor contract
* Check attendance record, finalize and send to Business Line Leader

Required Knowledge and Skills:
* Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
* Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations.
* Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co- workers, and/or supervisor.
* Intermediate experience with Microsoft Office Suite.
Qualifications and Education:
Bachelor degree and a minimum of two years of related experience and/or training.

Laptop, Chế độ bảo hiểm, Phụ cấp, Đào tạo, Tăng lương, Nghỉ phép năm

Cập nhật gần nhất lúc: 2024-03-18 12:55:19