Sales Admin (Flooring)

Inventory & Delivery
Monthly report to PM / DM for stock sales, inventory, related payment status / receivables.
Follow-up and inform clients & collect docs for filing after success.
Receive inquiry from Sales Team & clients; check & prepare Delivery Order (DO).
Coordinate with Accounting Dept. & Warehouse keepers through AX system and Email
Pricing & Quotation
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Purchase Order & Contract Preparation
Coordinate with salesman to extract Monthly report to PM / DM for ongoing Contracts status, Quotation and Invoice value from Odoo system and extract to Excel file per Division’s template
Consolidate Prices offered by Sales Team to clients.
Support Project admin to survey market price / prepare PO for local materials in the North market
Manage & record Pricing System for all products / service offered by SM/DM/PM.
Coordinate with Sales admin in the South to prepare related BoQ / product info for placing PO to supplier on time after signing contract and 1stpayment
Offer stock price to clients for small inquiries / stock sales projects
Managing documentation and data system
Weekly Update Odoofor FlooringDivision re Contract / Invoice value / date / client’s information, product finalization / confirmation
Keep recordand save all sales documents /marketing documents to Sharepoint and report to PM/DM/SM at the end of the month
Support salesman to Prepare samples board; Proposal; tender documents. Systemize and recordit toExcel file and save inSharepoint as dashboard / Sales protocol
Receiveadequate information from Clients / Sales Team and communicate with DM / Sales admin in HCM to well prepare for all process: contract signing, production time, shipment time, delivery time, payment collection...
Get info from sales team / PM / DM & Prepare Draft Contract for Clients, read and understanding all contract terms, prepare contract check-list...
Manage samples / brochure library at Hanoi office and warehouse smartly and in order, also save/udpate in Sharepoint twice a month.
Update / Distribute brochures / catalogues for sales team from DM / Suppliers every quarter
Project management
Together with Project admin to Keep record of all site photos from Site Supervisor during site inspection prior installation / installation process and hand-over project
Working / coordinate among Project admin, QS, Site Sup, Salesman to check on final BoQ after installation finish enable to finish the final payment request to client and their acceptance
Be able to communicate effectively with sub-contractor / installers to support Project admin/ Site sup on related documents when need
Together with project admin / accountant to Submit payment documents on time to collect partial payment, contract liquidation and/or complete receivable collection
Follow upwith Logs team / Project team to update salesman / client with ETD/ETA (shipments and delivery)
Follow up and keep record of installation documents
Together with Salesman prepare Hand-over Sheet to Project Team after signing contract with Client

•Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant, managers...)
•Willing to learn, multiple tasks and be able to work in a fast –paced environment
•Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
•Work independently as well as in a team
•Good problem solving and analytical skill
•Proficient in MS Office applications (Excel, Words & Power Point) and in four skills ofEnglishcommunication.
•Good at timemanagement and planning skills

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Cập nhật gần nhất lúc: 2022-05-27 19:02:03