School Director Office Manager
This position requires a dedicated individual who is able to multitask, prioritise tasks effectively, and maintain a high level of professionalism at all times. The School Director Office Manager plays a key role in ensuring the efficient operation of the School and supporting the educational mission of the institution.
In fulfilment of all responsibilities and duties, a School Office Manager should show a commitment to the aims, policies and ethos of Him Lam International School, and strive to maintain these through personal conduct and effective relationships with colleagues and students.
As the School Director Office Manager, you will play a crucial role in supporting the smooth operation of the School and providing administrative assistance to the School Director. You will be responsible for managing the day- to- day administrative tasks of the School Director office, coordinating schedules, and assisting the School Director in various administrative functions.
Duties
Assisting the School Director
○ Coordinate meetings and events, including preparing notifications, agendas and taking minutes.
○ Assist the School Director in meetings with parents and deal with parents’ enquiries in the areas assigned by School Director.
○ Liaise with Student and Parent Care Department to update the School Director on any pertinent issues.
○ Support the School Director in fulfilling all daily tasks related to his office.
○ Follow up tasks relating HR issues, Projects, Events, Operations, Purchases and Academic issues assigned by the School Director.
○ Minute taker for all School Director meetings, including School Leadership Team meetings.
○ Assist with school communications and public relations activities.
○ Interpret and translate the School Director between English and Vietnamese, and assign translation/interpretation into other languages for meetings, events and other situations and correspondence.
○ Assist the School Director in his daily school plans activities, and correspondence including managing his diary and scheduling appointments.
○ Support the School Director in planning and assigning work for School & Head office projects.
Assisting Admissions process
● Coordinate with the Admissions team to confirm any interview schedules for new students and their parents.
● Coordinate with the Admissions team to obtain School Director&039;s approval and signature for any enrollments or withdrawals.
Assisting in Academic
○ Support the School Director with student’s management if needed.
○ Ensure that the Registrars have records of all academic matters pertaining to students such as school reports, assessment results, test results... are well kept. All files must be neatly labelled and categorised accordingly.
○ To provide secretarial support to the School Director, including copying material, filing documents, composing routine correspondence and general communications, bulletins, newsletters and notices.
Overseeing office and support staff
○ Support SPC in the review the translation of emails from teachers to parents.
○ Double- check translation of school messages, letters or newsletter sending home to parents.
● Overseeing Administrators (SPC & Registrars)
○ Oversee the update of students details/ record.
