Senior Admin & CSR Officer

*** JOB LOCATION
Please note that job location: Thua Duc Commune, Binh Dai District, Ben Tre Province (Shuttle bus from Ben Tre City)
*** JOB PURPOSE:
• Planning and managing the overall administration of MKW office.
• Coordinating and supporting Admin teams at other Gulf entities in Vietnam.
*** PRINCIPLE ACCOUNTABILITIES:
I. Planning and managing the day-to-day operations of the Admin function including:
1. General administrative services
a. Office premises & facilities management
• Overall managing the office premises to ensure efficient and smooth operation
• Scheduling and monitoring of office maintenance/repair work (aircon, lights, utilities)
b. Office supplies
• Control and monitoring office equipment, services and catering itemsc. Outsourcing services management (Car rental contracts & Cleaning service contract)
d. Courier service (In-coming & Out- going mails)
e. Business travel bookings (air ticket, hotel, assisting travelers on expenses claims)
f. Asset management
2. Procurement
• Equipment / tools / spare parts and professional services for PMU and O&M teams
• Office equipment
3. Accommodation for expat & local staff
4. Events/parties organization (coordination with HR)
5. Admin budget and expenses
• Assisting PM to prepare annual budget for admin expenses and control the actual expenses to be under the budget.
• Manage the frequent payments for office expenses: office rental, internet, utilities, office equipment, car rental, accommodation, etc.
6. Supporting CR, CSR Activities
• Participating to assist in CR, CSR activities
• Supporting in procurement and payments
II. Assisting line manager in developing and improving administrative systems and procedures.
III. Ensuring admin filing system is maintained sufficiently and up to date.
IV. Managing/handling other ad-hoc tasks assigned by line manager.

YÊU CẦU CÔNG VIỆC

*** EDUCATION & EXPERIENCE REQUIRED:
• Bachelor’s degree in business administration, management, or a related field.
• Minimum 03 years’ experience in administration, especially in multinational companies.
*** SKILL/ABILITY REQUIRED:
• Understanding of office administrative standards, policies and procedures.
• Good experience in property and asset management.
• Strong experience in procurement, vendor management and supply market.
• Ability for budget planning, control and keep track of multiple projects and deadlines.
• Good interpersonal, verbal and written communication skills.
• Strong customer-service mindset and can-do attitude.
• Proficiency with computers, especially MS Office.
*** OTHERS:
• Goal-Oriented, Unity, Learning, Flexible.
• Experience or knowledge in secretary/IT is preferable.

Cập nhật gần nhất lúc: 2023-02-08 02:06:23