Senior Admin & CSR Officer

*** JOB LOCATION
Please note that job location: Thua Duc Ward, Binh Dai District, Ben Tre Province
*** JOB PURPOSE:
• Planning and managing the overall administration of MKW office.
• Coordinating and supporting Admin teams at other Gulf entities in Vietnam.
*** PRINCIPLE ACCOUNTABILITIES:
Planning and managing the day-to-day operations of the Admin function including:
General administrative services
Office premises & facilities management
• Scheduling and monitoring of office maintenance/repair work (aircon, lights, utilities)
• Overall managing the office premises to ensure efficient and smooth operation
• Following up on Lease Agreement with the office building
Office supplies
• Printing
• Daily sundries & catering items
• Office equipment and services
• Stationery
Outsourcing services management
• Car rental contracts and daily schedule
• Cleaning service contract and supervision of daily cleaning work
Courier service
• In-coming mails receipt and distribution
• Out-going mails delivery
Business travel bookings
• Air tickets
• Transportation (company cars/car rental)
• Assisting travelers on expenses claims
• Hotels
Asset management
• Assets at office premises
• IT assets (in coordination with IT Officer)
• Assets at staff accommodation premises
Procurement
• Office equipment
• Equipment / tools / spare parts and professional services for PMU and O&M teams
Accommodation for expat & local staff
• House lease contracts
• Hotel contracts
Events/parties organization (coordination with HR)
• Internal parties
• Company events
Admin budget and expenses
• Assisting PM to prepare annual budget for admin expenses and control the actual expenses to be under the budget.
• Manage the frequent payments for office expenses: office rental, internet, utilities, office equipment, car rental, accommodation, etc.
Supporting CR, CSR Activities
• Supporting in procurement and payments
• Participating to assist in CR, CSR activities
Ensuring admin filing system is maintained sufficiently and up to date.
Preparing the regular and ad-hoc reports on work progress as assigned by the Company and/or line manager.
Assisting line manager in developing and improving administrative systems and procedures.
Managing/handling other ad-hoc tasks assigned by line manager.

*** EDUCATION & EXPERIENCE REQUIRED:
• Bachelor’s degree in business administration, management, or a related field.
• Minimum 03 years’ experience in administration, especially in multinational companies.
*** SKILL/ABILITY REQUIRED:
• Strong experience in procurement, vendor management and supply market.
• Strong customer-service mindset and can-do attitude.
• Ability for budget planning and control.
• In-depth understanding of office administrative standards, policies and procedures.
• Good experience in property and asset management.
• Good interpersonal, verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
*** OTHERS:
• Goal-Oriented, Unity, Learning, Flexible.
• Experience or knowledge in secretary/IT is preferable.

Competitive package, annual bonus

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Learning Opportunity

Cập nhật gần nhất lúc: 2022-10-26 12:43:04