Role
Responsible for C&B management, and support HR Department to achieve Company business goals.
Duties & Responsibilities
HR Planning &- Issue and Register Company regulations with Labor Dept:
- Update Yearly Salary Benchmarking and support HRM to build- up Structure of Salary & Allowance.
- Organization- Support HRM to collect data for HR Report Weekly, Monthly, Quarterly;
- Support HRM to collaborate with internal stakeholders to build KPI/OKR & Career
Development.
- Prepare written HR Decisions and Announcements (C&B, termination, non- renewal)
employees/ freelancers/ interns/ etc;
Contract- Prepare Contracts/Annexes based on the approved templates and agreements with
- Prepare PAF- 2 to calculate new salary and allowance.
- Calculate LUC monthly and update it on Odoo.
C&B Management- Attendance Control:
- Timesheet: Cross- check attendance data exported from FP devices and from Odoo
to prepare a monthly summary;
- Leaves: Allocate, monthly control, and encashment for their unused leaves upon termination;
- Overtime: submit BOD for approval and convert OT hours into Paid Leaves. Control max.OT per month/year;
Payrolls:
- Prepare monthly salary sheets;
- Send Payslips to employees and answer questions;
- Go to the bank to process the salary/fee payment.
- Remuneration of freelancers: prepare Service Acceptance Forms for signing
Bonus, Award & Allowances:
- OKR/KPI: Sum- up, calculate and pay quarterly KPI Bonus;
- Allowance of Flexi, Travel bank: calculate and payment.
- Support HRM to prepare documents for unscheduled salary review, unsual increase.
- Award of Long Service and other Awards: calculate and payment;
- Prepare written HR Decisions on bonuses, and awards.
- Conduct annual and semi- annual employee evaluations
- Sum up data of evaluation, ask for BoD’s approval;
- Bonus of Incentive (Buddy, Entry test, Attractive): calculate and payment
- Bonus of Mission, Welcome, Spot, Dedication,… : calculate and payment
Compulsory Insurance
- Reconcile C12 Insurance data and prepare payment sheet
- Collect employee’s info for Ins. registration
- Submit monthly changes (salary, on/off,…)
- Submit and track income compensation results for sickness, maternity
- Handover SI book and answer about SI.
Private Insurance:
- PVI: monthly update list (on/off) and reconcile balances with PVI. Collect documents
f employees. Prepare decisions on list of relatives;
- Manulife: yearly update/register and payment;
- Guide employees to claim the Private Insurance.
- Health Check for employees:
- Compilation of employee&039;s health information and submit reports (if required by Law)
- Arrange annual health check for employees.
PIT Obligation- Register & update Employee’s PIT code:
- Support expats to do their PIT return;
- Issue Certificate of PIT withholding & Income;
- Submit yearly PIT finalization and do PIT return;
- Instruct employee to prepare documents and register Dependant’s PIT Code.
- Submit monthly PIT report and payment;
Company Union- Monthly reconciliation with Union Board:
- Support outdoor activities (sports, team building,..).
- Event & Activities- Support other indoor activities (Speak Out, Year- end Party, X- mas, innovation contest,other events…).
- Employee wellbeing: for wedding, funeral, giving a birth, school fee, accommodation, etc.
- Prepare payment sheet for union fee
Others- Scan and save HR documents in the folder/server;
- Archive hard copies in the filing cabinet.
