OBJECTIVES
We are seeking a detail- oriented Senior IT Budget and Vendor Management Specialist with strong contractual knowledge to oversee all post- contracting and renewal activities with IT vendors; and to support the efficient management of IT budget. This role will be primarily responsible for driving IT vendor governance, performance, compliance, and contract negotiations, while also contributing to the planning, tracking, and reporting of IT budgets and costs. The ideal candidate will bring deep expertise in Vendor Lifecycle Management especially in Technical or Financial Services Field, combined with strong analytical and budget management capability.
JOB DESCRIPTION
IT Vendor Management (60%)
• Risk & Compliance: Collaborate with relevant teams to ensure vendor engagements comply with internal policies and regulatory requirements.
• Vendor Lifecycle Oversight: Support vendor onboarding & offboarding process, as well as the ongoing governance of IT vendors across infrastructure, software, and managed services.
• Contract Management & Negotiation: Monitor contract renewal schedules and vendor payments; support negotiating new and renewal contracts with vendors to secure optimal terms, pricing, KPIs and service- level agreements (SLAs) while minimizing risk.
• Governance Reporting: Develop & maintain vendor scorecards, risk registers, and documentation to support internal governance and IT vendor risk oversight.
• Performance Monitoring: Track vendor performance against defined SLAs & KPIs. Manage service issues, escalate when necessary, and coordinate periodic service and performance reviews.
• Vendor Relationship Management: Act as the primary liaison between internal IT/business stakeholders and external vendors, ensuring alignment with strategic goals and expectations.
IT Budget Control & Financial Support (30%)
• Budget Planning: Support annual IT budget planning activities based on the IT portfolio, strategic initiatives, and business priorities.
• Financial Reporting: Collaborate with Finance to develop & maintain monthly budget variance analysis, accrual tracking, and reporting for IT leadership.
• Cost Optimization: Identify cost- saving opportunities through contract consolidation, license optimization, or service adjustments. Coordinate with Procurement to execute the saving initiative.
• Budget Monitoring: Support tracking IT operating and capital expenditures to ensure alignment with approved budgets and contractual commitments.
• Acceptance Note Review: Review vendor deliverables and acceptance notes for alignment with contract terms and service performance.
• Proposal submission: Coordinate with internal IT stakeholders to prepare IT purchase proposals and manage end- to- end proposal submission in compliance with company procedures.
Other (10%)
• Ad- hoc tasks assigned by Line Manager.
• Procurement related task: Monitor and follow on TAT of IT procurement/payment requests.
