Sourcing / Developing Trim
- Reactive to be sure in 3 days supplier confirm if they can do or not and send quotation. We Receive the swatches of the fabric at least 10 days after merchandiser request if not possible need to work with merchandiser. And 20 days to have swatch, handloom or strike off correct.
- Sourcing at least from 3 suppliers for each request from merchandise and be sure these suppliers are suitable with the customer request.
- Selecting the suppliers per type of fabrics: 3 or 4 suppliers per type of fabrics for sampling and bulk
Ordering Trim
- Giving all trims planning and information to checking department to be sure they can check on time and correctly. If some fabric or trim need to be check urgently please inform warehouse to be sure when they receive it they give straight away to checking team.
- Carefully following the order with each supplier to be sure we will receive on time and inform merchandiser on time. Don’t wait merchandiser email. And please update on the server.
- Giving all fabric/trims planning and information to checking department to be sure they can check on time and correctly. If some fabric or trim need to be check urgently please inform warehouse to be sure when they receive it they give straight away to checking team.
- Controlling and validate lab dips and layout before giving it to merchandiser to be sure the colors and information are correct. If the lab dips need to match different fabric quality, please double check all lab dips for all qualities before send to merchandiser.
- Sending contract to supplier to be sure they are agreeing of UA requirement in the same time as the PO
- Need to send the list of fabric receive each day to admin every day.
- Insure supplier respect the fabric lead time we agree together.
- Checking all information on the PO merchandiser sent if missing information ask them to update and accept the hard copy only when all is correct and complete.
- Checking, update the documents (quantity, references…) from supplier before send to Fabric admin to process the payment Need to be done 48 hours after fabric finish.
- Ordering the fabric/trims 24 hour later after receive the PO from merchandiser.
- Controlling the Shipping sample before giving it to merchandiser to be sure quality, color is correct.
- Negotiate the best prices, quality and lead time with suppliers.
Supplier Management
Reviewing supplier’s performance.
Have data base with all suppliers we use with all information complete.
Verifying and testing supplier.
Negotiating with suppliers on prices, payment terms, delivery, tolerance and quality.
Delivering
Quality and Quantity management of delivery.
Ensure supplier send shipping sample in time, supplier ship the goods in time and with correct document and the quantity the supplier ship is on the tolerance +/- 5% if not need to check with merchandiser.
If anything different between what we order and what we receive need to inform the merchandiser and work with supplier to solve the issue.
Recording and updating all deliveries and Importing documentation.
Planning:
Making trim plan for each fabric/trims to be sure the request of date from merchandiser was respected. The plan must show be shown trim availability date of each order. And need to be update 1 week after receive the PO.
Sending planning to checking department to be sure when fabric arrive in UA, the fabric can be inspected immediately.
Must supply all the fabric needs (samples + production) for garment factory.
Putting the PO on the system and update all information and delivery on time. Updating it when necessary. Need to update at least 2 times a week and be sure all information in the system is correct.
Liaising and coordinating with other departments on fabric/trims plan and solve fabric/trims problems.
Sometime merchandiser need we re- inspect fabric already stock in need to insure to send the information to Warehouse for them to prepare it for checking and give the fabric list to Fabric checking team.
Documenting all fabrics/trims requests following correct procedures.
Ordering trim required by merchandisers within 12 hours following the request.
