Team Assistant / Secretaty

As a Secretary/Team Assistant, you will play a pivotal role to support various aspects of business operations as the business grow and scale.
Responsibilities:
HR- Internal hiring (tech & non- tech recruitment):
• Screen resumes and applications and update candidates on hiring processes
• Analyze turnover and retention rates to forecast hiring needs
• Answer candidates’ queries regarding the application process
• Provide interview feedback, when necessary and appropriate
• Interview candidates during various hiring stages, including phone, first- round and second- round interviews
• Report to hiring managers and HR managers on the status of open positions
• Evaluate candidates based on their interview and assignment performance
• Source candidates through online channels (e.g. professional networks and portfolio sites)
• Support to source potential candidates for internal hiring
• Design and implement employee referral programs
• Arrange and confirm appointments or interview
• Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
• Provide basic HR support for the team
• Update job descriptions (e.g. add tasks or modify requirements)
• Determine qualification criteria for each position
Office Operations/Admin:
• Support in developing & implementing internal regulations and policies
• Screens and responds to incoming calls and emails
• Support office facilities management/maintenance
• Manage and support the day- to- day administrations and operation of the office
• Minutes taking of meetings
• Collate information, prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Support in organizing internal events such as employee birthdays, Women’s Day, etc.
• Customer success- call up of dormant clients, as independent customer success calls to understand clients status
• Any other ad- hoc tasks / special projects assigned from time to time.
Requirements:
- Work in District 3, From Mon- Fri: 9AM to 6PM

• Good English communication (both oral and written)
• Meticulous and pays attention to details
• Strong in organization skills, communication skills and ability to multitask
• Fast learner, resourceful, organized and autonomous
• Ability to work independently with minimal supervision and manage competing deadlines from multiple stakeholders
• Presentable appearance

12- 14 annual leaves, birthday leave, work anniversary leave.
Monthly employees birthday party.
Transparent and supporting work environment.
Annual health- check
Premium healthcare from PVI
Negotiable salary, full SHUI.

Cập nhật gần nhất lúc: 2024-11-13 02:50:03