JOB RESPONSIBILITIES
Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.
JOB DESCRIPTION
Project and department management tasks (60%)

Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.
Update the CEO regularly on the status of ongoing projects and departmental performance.
Organize and lead project- related meetings, summarize key takeaways, and ensure action items are completed on time.
Facilitate inter- departmental collaboration to ensure cross- functional tasks are executed smoothly.
Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.
Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.
Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.

Administrative Office Management Tasks
(40%)

Arrange and coordinate logistics for the CEO’s business trips (contacting partners, booking flights, hotels, handling visas, etc.).
Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.
Prepare and gather necessary documents and information for the CEO’s meetings, business engagements, and trips.
Complete other related tasks as required by the CEO within deadlines.
Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up- to- date.
Manage the CEO’s schedule, including appointments, meetings, and business trips, ensuring effective time management.

Knowledge:

Proficient in reading and writing English (IELTS 6.0 or equivalent).
At least 5 years of experience as an assistant, with experience in project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Diploma or Bachelor&039;s degree in a relevant field.

Key Skills:

Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.
Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom’s focus on efficient and timely project completion.
Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO’s schedule.
Proactive problem- solving skills:
Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary
Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.

Personal Attributes:

Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.
Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO’s dynamic role.
Confidentiality: Trusted to handle sensitive information related to the CEO’s tasks and communications.
Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.

Salary and Bonuses

Salary: 20,000,000 – 30,000,000 VND per month, plus a 13th- month salary and an annual profit- sharing bonus.
Working hours: Monday to Friday, 8:30 AM – 6:00 PM (with a 1.5- hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.
Longevity bonuses.
Annual performance evaluation and salary adjustment.
Monthly attendance bonus of 300,000- 500,000 VND.

Allowances

Annual team- building activities to enhance team spirit.
Annual health check- up valued at 1.5- 2 million VND per employee.
Laptop provided from the first day of work and free parking.
Personal health insurance
Insurance coverage starting upon official employment.
Annual leave and other holidays as per regulations.
Internal engagement activities: Friday events, Year- End Party, Mid- Autumn Festival, Women&039;s Day (Oct 20, Mar 8), Men&039;s Day (Apr 6), etc.

Capacity Development

Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.
Orientation training and a "Buddy" to support you throughout the probation.

Working Environment

Encourage kind words through listening, positive feedback, and constructive criticism.
Focus on goal orientation, initiative, and responsibility in work.
Promote kindness through harmonious and honest communication.
Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.

Cập nhật gần nhất lúc: 2024-11-05 22:50:02