Youth Employment Project Officer

** CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
** ROLE PURPOSE:
The Project Officer (PO) of Child Poverty/Youth Employment projects works under the guidance and supervision of the Project Manager in close coordination with partners to ensure effective, efficient and cost-sensitive operations of the Child Poverty/Youth Employment Projects in the assigned geographical locations.
The PO will assist to ensure that Save the Children Vietnam activities are consistent with Save the Children International (SCI) and Members’ programming principles and approaches, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.
In the event of a major humanitarian emergency, the post holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
** SCOPE OF ROLE:
Reports to: Project Manager.
Staff reporting to this post: Project Assistant.
Budget Responsibilities: None.
Role Dimensions: The role will communicate and build and maintain good working relationships with a number of internal and external stakeholders. The post holder is required to closely collaborate with other Child Poverty thematic staff in his/her work.
** KEY AREAS OF ACCOUNTABILITY:
+ Project Management
•Closely working with team in building positive and productive partnership with the implementing partners, vocational training schools and several factories to ensure its continuity and improvements throughout the project;
•Together with the Project Manager to work with the partners and stakeholders to design the detail project implementation plan following the approved project proposal; development of technical tools with adequate consultation and participation of staff and other key stakeholders at all stages of project implementation;
•Be responsible for assigned project component (Skills building for youths, Job linkages and support for self-employment of youths);
•Be responsible for regular finance monitoring and annual budget revising of respective partners. To ensure financial and administrative requirements of project are completed in a timely manner;
•Work with Project Manager to be responsible for regular performance review meetings to assess progress; agree on; and communicate any changes in strategy with the key project stakeholders;
•Work with Project Manager to develop a system for capturing, documenting and disseminating project experiences, achievements, lesson learnt and best practice to stakeholders while maintaining project records for accountability purposes;
•Collect data and preparing and submitting quality and timely project reports to Project Manager for report consolidation as per donor’s requirements and the project monitoring & evaluation plan;
•Support the pilot implementation of Beca XR app; E-learning component of the projects;
•Serve as key focal point person in communicating with third party companies on the pilot implementation of Beca XR app, and E-learning component of the projects;
•Provide support and assistance to the direct Supervisor as required.
+ Financial management
•Monitor partners’ budgets, burn rate and advise Project Manager of any anticipated problems;
•Support Project Manager to develop and monitor project budget, cash forecast and budget phasing as required;
•Comply with SCI and donor’s requirements on expenditures; and provide support to partners on compliance.
•Support partners in budget management to ensure efficient utilization and timely accountability of funds and other resources allocated in accordance with grant conditions.
•Ensure financial and administrative requirements of project are completed in a timely manner.
+ Monitoring and evaluation
•Development of case studies and other project materials;
•Compile reports from partners, Project Officers and/or Assistants for submission to the Project Manager and support to produce regular internal and donor reports.
•Collect data of all events of training, job fair, youth clubs, entrepreneurship grant, etc.
•Collaborate with MEAL officer in activities related to MEAL aspects.
+ Staff Management
•Provide direct supervision to Project Assistant to ensure the project team works productively in field implementation.
•Work together with line managed staff to identify clear performance objectives and capacity building plan. Support and motivate staff to achieve their performance objectives and with support from HR team undertake the periodic performance review.
•When needed, provide direct coaching or mentoring to project staff in the implementation of project activities and facilitate their technical capacity building.
+ Advocacy and Communications
•Together with Project Manager collaborate with other thematic leads to ensure that thematic advocacy objectives are included into youth employment program work as appropriate.
•Collaborate with Communications team in production of communication materials related to youth employment and the Every Last Child Campaign.
•Support national level project activities, including advocacy and coordination;
+ Contribution to Child Poverty/Livelihood programme development
•Actively participate in, and provide inputs to, developing new concept notes/proposals and program strategies;
The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience, including adjustment on job description.