Admin Assistant, Staff Shared Services

• Assumes ownership of department initiatives, understand goals and demands on the team, anticipates needs, and initiates action, manages multiple priorities, and re- prioritizes where necessary
• Manages calendar schedules for manager and section, travel arrangements, process expense reports and travel claims
• Serves as an information resource/communication channel for policies and procedures
• Create or edit contract, addendum and liquidation as required by manager.
• Drafts, composes, types, and proofs correspondence, documents using Microsoft Office and Outlook.
• Other tasks assigned by line manager
• Schedules and coordinates logistics, materials for meetings
• Assist with operation task for Hoiana Village and other one- off requests such as IT assistance, etc.
• Acts as a member of the Admin team. This includes providing coverage for executive assistant or another administrative assistant as required
• Maintain records of all vendors including, but not limited to, the cleaning service, repair services; monitor invoices and submit for payment
• Create spreadsheets, prepare expense and other reports, enter data, and create reports. Order and maintain inventory of various office supplies.

• Experience of using Microsoft Office, Outlook calendar management including coordinating complex meetings that require senior management attendance
• Must be a highly self- motivated to independently set and meet deadlines.
• Fluent in English (writing, listening, and speaking)
• College or bachelor’s degree
• Experience of managing multiple complex organizational support needs e.g.: calendaring, travel needs along with the ability to prioritize and deliver to expectations in a fast- changing environment
• Experience of booking complex domestic/international travel and coordinating visas and extra travel needs.

Working transportation to Da Nang and Hoi An.
Intensive career development.
Accommodation: Hoiana Village – a modern 960- room complex (provided with 03 meals a day – Laundry & Housekeeping service – Recreations).
Attractive Hoiana employee in- house rates.
Competitive salaries, international medical insurance and others.

Cập nhật gần nhất lúc: 2024-07-30 23:50:04