Admin cum Receptionist

Reception & Visitor Support

Operate the reception desk and company hotline, receive incoming calls and transfer them to the appropriate department/personnel.
Receive, record, and deliver incoming documents, correspondence, and packages to the correct recipients to avoid loss.
Manage meeting room equipment and supplies, coordinate and arrange meeting room schedules efficiently.
Guide visitors/partners to the correct department or responsible person, notify relevant teams to ensure proper reception procedures.

Office Administration & Employee Services

Work with vendors to manage office procurement, repairs, maintenance, and all ongoing service contracts.
Track office stationery and pantry inventory, prepare purchase requests and distribute supplies accordingly.
Supervise the tea lady and ensure all office areas are properly cleaned and maintained.
Ensure office plants are maintained according to schedule.
Issue staff ID cards, print name cards, support office access rights, and arrange seating plans.
Supervise daily office operations to ensure a clean, organized, and well- functioning work environment.

Event & Travel Coordination

Support internal engagement or cultural activities when required.
Coordinate company events, meetings, and conferences, ensuring all logistics are properly arranged.
Arrange business travel bookings: flight tickets, hotels, transportation, in accordance with company policies.

Expense Collection & Reporting

Prepare payment requests and ensure proper documentation.
Collect and verify administrative expense documents (utilities, stationery, services, repairs, office rental, vehicles, business trips, etc.).
Compile and prepare the monthly expense report.

Other Tasks (Ad- hoc)

Perform other tasks assigned by the Line Manager, including providing remote support to other offices when required

Education and Knowledge

Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).

Experience

Minimum 2 years of experience in receptionist, general affairs, administration.

Skills and Abilities

Adaptability: Ability to adapt to changing requirements and work efficiently in a fast- paced environment.
Good English communication skills
Proficiency in Microsoft Excel and Canva for daily tasks and document preparation.
Strong communication, problem- solving, and organizational skills.
Quick learner, detail- oriented, with the ability to multitask effectively.

Other characteristics

Hard- working.
Caring and sharing.

Laptop, Chế độ bảo hiểm, Chăm sóc sức khỏe, Đào tạo, Nghỉ phép năm

Cập nhật gần nhất lúc: 2025-12-27 13:05:03